Administrative Assistant

Frey Consulting Group; Ottawa; On-site; CAD 21,000 - 30,000; Full time

Job summary

Back in Motion is seeking an Administrative Assistant with strong communication and customer service skills to support daily operations. You will handle reception, calls, referrals, file management, and reporting while assisting a clinical team with in-person and telehealth services.

Must have access to a personal vehicle and be able to commute to multiple locations. Intermediate MS Office, Zoom, Outlook, and MS Teams skills are required.

Qualifications

• Clear communication and strong customer service skills.
• Access to a personal vehicle and willingness to commute to different locations.
• Ability to manage changing priorities and support daily operations.

Responsibilities

• Reception duties including answering and directing calls.
• Process referrals and set up/manage files.
• Send reports and support interdisciplinary clinical team for in-person and telehealth services.
• Assist with corporate Health & Safety program and accreditation procedures.

Skills

Communication

Customer service

MS Office

Zoom

Outlook

MS Teams

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

We’re seeking a reliable and adaptable Administrative Assistant with strong communication and customer service skills, able to manage changing priorities and support daily operations. Must have access to a personal vehicle and be willing to commute to the noted locations to meet the needs of the role.

Hour Rate: $18.75

The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with your ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.

Email: [e-mail] for any questions.

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