Administrative Assistant

Frey Consulting Group; Vancouver; On-site; CAD 22,000 - 31,000; Part time

Job summary

Frey Consulting Group in Vancouver is seeking an Administrative Assistant to support clinical services at our location. The role is casual status with specific evening and weekend shifts and potential coverage across lower mainland locations.

The successful candidate will handle reception, calls, referrals, and file management while assisting the clinical team and contributing to a positive patient experience. Must be reliable, organized, and able to travel within the region.

Qualifications

• Reliable and adaptable Administrative Assistant with strong communication and customer service skills.
• Must have access to a personal vehicle and be willing to commute to Vancouver locations.
• Able to manage changing priorities and support daily operations.

Responsibilities

• Manage reception duties including answering and directing calls.
• Process referrals and set up/manage files.
• Send reports and support interdisciplinary clinical team for in-person and telehealth services.
• Provide exceptional customer experience to internal and external customers.
• Support clinical accreditation procedures and corporate Health & Safety program.

Skills

Communication

Customer service

Adaptability

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

We are looking for a Administrative Assistant to support services at our Vancouver location.

Location:

Position:

Administrative Assistant - Casual Status

Schedule:

Thursday & Friday – 2:30pm to 7:30pm

Saturday – 8:30am to 3:30pm

Flexible availability to help cover sick/vacation coverages at the Vancouver location.

Opportunities to also cover at any Back in Motion or Legacies Health Centre locations across the lower mainland where clinics are open 7 days per week.

Core Candidate Skills:

We’re seeking a reliable and adaptable Administrative Assistant with strong communication and customer service skills, able to manage changing priorities and support daily operations. Must have access to a personal vehicle and be willing to commute to the noted locations to meet the needs of the role.

Wage:

$19.25

The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with your ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.