Administrative Assistant

Frey Consulting Group; Burnaby; On-site; CAD 21,878 - 31,159; Part time

Job summary

Frey Consulting Group in Burnaby is seeking a casual Administrative Assistant to support services at Market Crossing. The role includes reception, calls, referrals, file setup, and reports, with duties across multiple nearby locations as needed.

You will assist an interdisciplinary clinical team delivering in-person and telehealth services and help ensure a high standard of customer experience for clients and staff. The position requires reliable transportation and weekend availability.

Qualifications

• Must have strong communication and customer service skills.
• Access to a personal vehicle and willingness to commute to multiple locations.
• Flexible availability for weekend coverage.

Responsibilities

• Answering and directing calls and reception duties at Market Crossing.
• Process referrals and set up/manage patient files and reports.
• Support clinical team with in-person and telehealth service delivery.
• Maintain exceptional customer experience for external and internal customers.
• Assist with accreditation procedures and corporate Health & Safety program as needed.

Skills

Communication skills

Customer service

Reliable transportation

Adaptability

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

We are looking for a casual Administrative Assistant to support services at our Market Crossing, Burnaby location.

Location:

Market Crossing

Position:

Administrative Assistant (Casual)

Schedule:

Saturday 10am-6pm

Flexible availability to help cover sick/vacation coverages at the Market Crossing location.

Opportunities to also cover at any Back in Motion or Legacies Health Centre locations across the lower mainland where clinics are open 7 days per week.

Core Candidate Skills:

We’re seeking a reliable and adaptable Administrative Assistant with strong communication and customer service skills, able to manage changing priorities and support daily operations. Must have access to a personal vehicle and be willing to commute to the noted locations to meet the needs of the role.

Wage: $19.25

The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with your ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.

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