Administrative Assistant: Office Ops & Coordination On-Site

Red Rock Haulage; Mississauga; Hybrid; CAD 30,000 - 42,000; Full time

Benefits offered by this job

Free parking available

Employer-paid learning and training-op

Bonus

Pension plan

Job summary

Red Rock Haulage in Mississauga is seeking an Administrative Assistant to join our team. This full-time, permanent, in-person role supports daily office operations with 35 to 40 hours per week and a start date ASAP.

You will handle seminars, mail, minutes, scheduling, inquiries, and basic bookkeeping using Microsoft Office and QuickBooks. A secondary school certificate and 2–3 years of experience are required; on-site work only with benefits.

Qualifications

• Secondary school graduation certificate required.
• 2 years to less than 3 years of relevant experience.
• On-site work only, remote work not available.
• Proficiency with Microsoft Office and QuickBooks preferred.

Responsibilities

• Arrange and coordinate seminars, conferences and other meetings or events.
• Open and distribute incoming mail and other materials.
• Supervise and train other workers as required.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Respond to electronic enquiries.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Arrange travel, prepare itineraries and make reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Type, review and proofread correspondence, forms and other documents.
• Provide professional customer service.
• Maintain and manage digital databases.
• Perform basic bookkeeping duties.

Skills

Multitasking

Organizational skills

Customer service

Communication

Education

Secondary (high) school graduation certificate

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Windows

Microsoft Word

Microsoft Access

Microsoft Office

QuickBooks

Job description

Red Rock Haulage in Mississauga is seeking an Administrative Assistant to join our team. This full-time, permanent, in-person role supports daily office operations with 35 to 40 hours per week and a start date ASAP.

You will handle seminars, mail, minutes, scheduling, inquiries, and basic bookkeeping using Microsoft Office and QuickBooks. A secondary school certificate and 2–3 years of experience are required; on-site work only with benefits.