Administrative Assistant

Red Rock Haulage; Mississauga; Hybrid; CAD 30,000 - 42,000; Full time

Benefits offered by this job

Free parking available

Employer-paid learning and training-op

Bonus

Pension plan

Job summary

Red Rock Haulage in Mississauga is seeking an Administrative Assistant to join our team. This full-time, permanent, in-person role supports daily office operations with 35 to 40 hours per week and a start date ASAP.

You will handle seminars, mail, minutes, scheduling, inquiries, and basic bookkeeping using Microsoft Office and QuickBooks. A secondary school certificate and 2–3 years of experience are required; on-site work only with benefits.

Qualifications

• Secondary school graduation certificate required.
• 2 years to less than 3 years of relevant experience.
• On-site work only, remote work not available.
• Proficiency with Microsoft Office and QuickBooks preferred.

Responsibilities

• Arrange and coordinate seminars, conferences and other meetings or events.
• Open and distribute incoming mail and other materials.
• Supervise and train other workers as required.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Respond to electronic enquiries.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Arrange travel, prepare itineraries and make reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Type, review and proofread correspondence, forms and other documents.
• Provide professional customer service.
• Maintain and manage digital databases.
• Perform basic bookkeeping duties.

Skills

Multitasking

Organizational skills

Customer service

Communication

Education

Secondary (high) school graduation certificate

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Windows

Microsoft Word

Microsoft Access

Microsoft Office

QuickBooks

Job description

Job Type

Permanent employment

Full time

Workspace

IN PERSON

About the Role

Requirements

Administrative Assistant

Work Location: On-site

Salary: $26.00 per hour

Hours: 35 to 40 hours per week

Employment Type: Permanent, Full-time

Schedule: Early mornings, mornings, days, evenings, weekends, flexible hours, with overtime available

Start Date: As soon as possible

Benefits: Financial and other benefits

Job Bank Reference: #3652596

Job Overview

Language

Education

Secondary (high) school graduation certificate

Experience

2 years to less than 3 years of relevant experience

On-Site Work Requirement

This position requires the successful candidate to work at the employer\'s physical location. Remote work is not available.

Work Setting

Transportation, communication and utilities

Key Responsibilities

The Administrative Assistant will be responsible for providing efficient administrative and office support. Duties include:

Arrange and coordinate seminars, conferences and other meetings or events

Open and distribute incoming mail and other materials

Supervise and train other workers as required

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Schedule and confirm appointments

Answer telephone calls and relay calls and messages

Respond to electronic enquiries

Compile data, statistics and other information

Oversee the preparation of reports

Order office supplies and maintain inventory

Arrange travel, prepare itineraries and make reservations

Greet visitors and direct them to appropriate contacts or service areas

Set up and maintain manual and computerized filing systems

Type, review and proofread correspondence, forms and other documents

Provide professional customer service

Maintain and manage digital databases

Perform basic bookkeeping duties

Technical Skills

Computer and Technology Knowledge

The successful candidate should have experience working with:

Microsoft Excel

Microsoft PowerPoint

Microsoft Windows

Microsoft Word

Microsoft Access

Microsoft Office

QuickBooks

Work Requirements

Work Conditions and Physical Capabilities

The successful candidate should be comfortable working in an environment that requires:

Ability to work independently

Ability to work in a fast-paced environment

Ability to work under pressure

Ability to meet tight deadlines

Strong attention to detail

Ability to perform repetitive tasks

Ability to manage a large workload

Ability to work with minimal supervision

Personal Suitability

We are seeking a dependable and organized professional who demonstrates:

Ability to multitask

Flexibility

Strong organizational skills

Teamwork and collaboration

Accuracy and attention to detail

Client-focused approach

Reliability

Accountability

Bonus

Pension plan

Other Benefits

Free parking available

Employer-paid learning and training opportunities

Eligibility to Apply

You may apply for this position if you are:

A permanent resident of Canada

A temporary resident of Canada with a valid Canadian work permit

Applicants who are not legally authorized to work in Canada should not apply. The employer will not respond to applications from individuals who are not authorized to work in Canada.

About the Company

Red Rock Haulage is the transporter of bulk materials in the Greater Toronto Area. Our fleet of more than 45 units – consisting of live-bottoms, dump trailers, tri-axles, pony pups- is at the ready to serve you every day. We have invested over 20 years of combined knowledge, experience and labor into building a workforce that you can depend on in any economic climate. At Red Rock Haulage, we understand and appreciate that our customers can’t afford down-time, so we ensure our drivers and equipment consistently meet or exceed the highest industry standards. Whatever your business demands, we’ll get the job done with dedication and accountability that you’ll only find with Red Rock Haulage.