Administrative Assistant & Office Coordinator

Thrive Group; Hamilton; On-site; CAD 46,000 - 51,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Paid time off

Job summary

Thrive Group is seeking an Administrative Assistant to join our Head Office team in Hamilton, Ontario. This role blends reception duties with office coordination and cross-departmental support, working closely with the Executive Assistant to the CEO to manage meetings, events, and processes that keep the organization running smoothly.

The successful candidate will have a diploma in Office Administration or related field, 3–5 years of admin experience, and strong communication, organization, and

Qualifications

• Diploma in Office Administration or related field or equivalent experience.
• 3–5 years of progressively responsible administrative or office coordination experience.
• Healthcare experience or multi-site organization is preferred.
• Excellent organizational and time management skills with attention to detail.
• Strong written and verbal communication, interpersonal and customer service abilities.
• Ability to exercise professional judgment and work independently in a fast-paced environment.
• Proficiency with Microsoft Office 365 apps and collaboration tools.

Responsibilities

• Provide front-line reception services and support office operations.
• Coordinate office administration and assist the Executive Office with activities and events.
• Support Human Resources, Finance, IT, Facilities and Fundraising as required.
• Coordinate meetings and events, managing logistics and documentation.
• Maintain an organized, professional, welcoming office environment.

Skills

Written and verbal communication

Interpersonal skills

Customer service

Time management

Ability to work independently

Education

Diploma in Office Administration or related field

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Microsoft Teams

SharePoint

Adobe Acrobat

Virtual meeting platforms

Job description

Thrive Group is seeking an Administrative Assistant to join our Head Office team in Hamilton, Ontario. This role blends reception duties with office coordination and cross-departmental support, working closely with the Executive Assistant to the CEO to manage meetings, events, and processes that keep the organization running smoothly.

The successful candidate will have a diploma in Office Administration or related field, 3–5 years of admin experience, and strong communication, organization, and