Administrative Assistant

Thrive Group; Hamilton; On-site; CAD 46,000 - 51,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Paid time off

Job summary

Thrive Group is seeking an Administrative Assistant to join our Head Office team in Hamilton, Ontario. This role blends reception duties with office coordination and cross-departmental support, working closely with the Executive Assistant to the CEO to manage meetings, events, and processes that keep the organization running smoothly.

The successful candidate will have a diploma in Office Administration or related field, 3–5 years of admin experience, and strong communication, organization, and

Qualifications

• Diploma in Office Administration or related field or equivalent experience.
• 3–5 years of progressively responsible administrative or office coordination experience.
• Healthcare experience or multi-site organization is preferred.
• Excellent organizational and time management skills with attention to detail.
• Strong written and verbal communication, interpersonal and customer service abilities.
• Ability to exercise professional judgment and work independently in a fast-paced environment.
• Proficiency with Microsoft Office 365 apps and collaboration tools.

Responsibilities

• Provide front-line reception services and support office operations.
• Coordinate office administration and assist the Executive Office with activities and events.
• Support Human Resources, Finance, IT, Facilities and Fundraising as required.
• Coordinate meetings and events, managing logistics and documentation.
• Maintain an organized, professional, welcoming office environment.

Skills

Written and verbal communication

Interpersonal skills

Customer service

Time management

Ability to work independently

Education

Diploma in Office Administration or related field

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Microsoft Teams

SharePoint

Adobe Acrobat

Virtual meeting platforms

Job description

Thrive Group is looking for a Administrative Assistant to join our Head Office team!

Are you a warm, welcoming, and organized administrative professional who enjoys creating a positive experience for everyone who walks through the door? Do you also thrive on variety, take initiative, and feel confident working independently while managing competing priorities? This role combines front-line reception and office coordination with opportunities to collaborate across departments and support a variety of projects, meetings, and events. If you're someone who enjoys connecting with people, takes pride in keeping things running smoothly, and can confidently move work forward with minimal supervision, we'd love to hear from you!

Responsibilities

Thrive Group provides a spectrum of integrated services to nurture and care for individuals to live their healthiest and most fulfilling lives. By bringing together like-minded organizations. Thrive Group is responsible for the operation of four member organizations:

• St. Peter's Residence at Chedoke
• AbleLiving Services
• Capability Support Services
• Idlewyld Manor

Thrive Group Is Proud To Be Certified As One Of Canada's Great Places To Work! In Addition, We Have Been Recognized And Awarded As

• 2026 Best Workplaces with the Most Trusted Executive Team
• 2026 Top 50 Best Workplaces in Canada
• 2026 Best Workplaces for Women

Position Summary

The Administrative Assistant is responsible for ensuring the smooth day-to-day operations of Thrive Group's head office by providing exceptional front-line reception services, coordinating office administration, and supporting the Executive Office with a variety of administrative and operational activities. This role serves as the first point of contact for visitors, staff, and external partners while maintaining an organized, professional, and welcoming office environment. In addition to office coordination responsibilities, the Administrative Assistant provides administrative support across corporate services including Human Resources, Finance, Information Technology, Facilities, and Fundraising, as required. The Administrative Assistant works closely with and reports to the Executive Assistant to the CEO to coordinate office logistics, meetings, events, and administrative processes that support organizational priorities.

Employment Guide

• A strong candidate will have a diploma in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• They will bring three to five years of progressively responsible administrative or office coordination experience, with experience supporting senior leaders considered an asset.
• Experience working in a healthcare environment or within a multi-site organization is also preferred.
• The successful candidate will demonstrate exceptional organizational and time management skills, with the ability to effectively manage multiple competing priorities while maintaining a high level of accuracy and attention to detail.
• They will possess excellent written and verbal communication skills, strong interpersonal and customer service abilities, and sound problem-solving skills.
• The ability to exercise professional judgment, maintain confidentiality, and work both independently and collaboratively in a fast-paced environment is essential.
• The candidate will be proficient in Microsoft Office 365 applications, including Outlook, Word, Excel, and PowerPoint, and have experience using Microsoft Teams, SharePoint, Adobe Acrobat, virtual meeting platforms, and a variety of office technologies and equipment.
• Comfort learning and adapting to new technologies is considered an asset.

Why Join Our Team?

• Monday through Friday schedule
• Health benefits, including extended healthcare, dental, healthcare spending account, and wellness spending account
• RRSP matching for your financial future
• Paid time off, including vacation and personal days

Job Type

Full-Time, 37.5 hours a week

Pay Range

$45,816 - $50,572 annually Compensation set in accordance with experience and qualifications

Schedule

Monday to Friday, day times hour such as 8:30am-4:30pm, however, hours may vary depending on the needs of our programs.

Application Closing Date

Friday September 11, 2026 at 11:59pm

We are currently hiring to fill an existing/new position on our team. While we thank all applicants for their applications, only those advancing to the interview stage will be contacted

At Thrive Group, we embrace equity, diversity, and inclusion. Our commitment to this is directly linked to our organizational values of Teamwork, Honesty, Respect, Innovation, Versatility, and Excellence. Thrive Group strives to attract, develop, and retain a workforce that is as diverse as the residents, clients, and customers we serve and are committed to providing an accessible candidate experience through the recruitment and selection process. Should you require accommodation through any stage of the recruitment process, please contact the Human Resources Department at 289-309-8477 or email [e-mail]