administrative assistant - office

Glider Systems Inc.; Ottawa; On-site; CAD 34,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Financial benefits

Other benefits

Free parking available

Job summary

Glider Systems Inc. is seeking an Administrative Assistant with duties also covering accounting tasks. This on-site role requires strong organizational skills and the ability to manage multiple office functions efficiently.

You will handle mail, schedule meetings, prepare minutes, and assist with invoicing and data entry while maintaining clear communication with staff and clients. Proficiency in Excel, Outlook, and Word is essential.

Qualifications

• College-level credential in office administration or related field.
• Experience with basic bookkeeping and data entry is preferred.
• Proficiency with Sage and MS Office applications required.

Responsibilities

• Open and distribute mail and materials.
• Record and prepare minutes of meetings and events.
• Schedule appointments and organize travel arrangements.
• Answer phones and relay messages accurately.
• Handle data entry and basic bookkeeping tasks.
• Provide high-quality customer service and support.
• Maintain filing systems and prepare routine reports.
• Coordinate office procedures and prioritize tasks to meet deadlines.

Skills

Time management

Oral communication

Written communication

Attention to detail

Customer service

Team player

Multitasking

Ability to work under pressure

Education

College diploma or certificate (1–2 years)

Tools

Sage Accounting Software

MS Excel

MS Outlook

MS Word

Adobe Photoshop

Accounting software

MS Office

QuickBooks

Electronic mail

Spreadsheet

Job description

administrative assistant - office

With some duties as anaccounting assistant

Job details

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Work setting: Manufacture.

Tasks: Open and distribute mail and other materials. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Carry out administrative activities of establishment. Oversee and co-ordinate office administrative procedures. Document and prepare invoices and work orders. Review and evaluate new administrative procedures. Establish work priorities and ensure procedures are followed and deadlines are met. Assemble data and prepare periodic and special reports, manuals and correspondence.

Computer and technology knowledge: Sage Accounting Software. MS Excel. MS Outlook. MS Word. Adobe Photoshop. Accounting software. MS Office. Quick Books. Electronic mail. Spreadsheet.

Technical terminology

• Business

Area of specialization

• Reports and records
• Invoices

Transportation/travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Accountability
• Dependability
• Efficient interpersonal skills

Offer Details

• Location 4183 Richardson Side Rd. Tilbury , ON N0P 2L0
• Work location On site
• Salary $ 25.00 to $ 30.00 HOUR hourly (To be negotiated) / 40 hours per week
• Terms of employment Permanent employment Full time
• Day
• Starts as soon as possible
• Benefits:Health benefits, Financial benefits, Other benefits
• vacancies 1 vacancy
• Source Job Bank #3651664

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Life insurance

Other benefits

• Free parking available

Who can apply for this job?

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-09-07

The median wage is the salary of a given occupation where half the workers earn more than that amount, and half earn less. This information is presented on job postings to help job seekers determine how the salary compares to the amount earned by other workers working the same job. Job Bank preferred indicating the median wage, which is less affected by extremely high or low wages, rather than the average wage which is calculated by adding up all the salaries of a group of people and then dividing that total by the number of people.