Administrative Assistant - Office

Autismservices; Canada; On-site; CAD 35,000 - 55,000; Full time

Job summary

Autismservices in Canada is seeking an Administrative Assistant to support daily office operations and ensure smooth workflows. You will manage schedules, coordinate meetings, handle calls and emails, organize files, prepare reports, and assist with data entry and bookkeeping while upholding confidentiality and professional communication across teams.

Strong organizational skills and discretion are essential, as you will liaise with clients and vendors and maintain accurate records under

Responsibilities

• Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines
• Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
• Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
• Preparing reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner
• Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well‑stocked and efficient workspace
• Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports
• Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents

Job description

Responsibilities

Administrative assistants handle various tasks to support daily office operations, including:

• Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines
• Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
• Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
• Preparing reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner
• Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well‑stocked and efficient workspace
• Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports
• Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents