Administrative assistant | LMIA approved

Canada Job Bank; Vaughan; On-site; CAD 61,000 - 75,000; Full time

Job summary

St. Clair Ice Cream Limited in Woodbridge, Ontario is hiring an Administrative Assistant to support staff, schedule meetings, record minutes, and assist with contracts and bookkeeping under LMIA approval.

The role requires self-motivation, English fluency, and the ability to multitask in a fast-paced environment. Term, contract, or full-time employment options are available, with a competitive hourly wage of $34.25 for 40 hours per week.

Qualifications

• Fluent English required.
• 1–7 months of related experience.
• Ability to multitask in a fast-paced environment.
• Strong organization skills and reliability.
• Team player with attention to detail.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Direct staff and motivate them.
• Develop and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule appointments, travel, and manage office supplies and inventory.

Skills

Fluent English

1-7 months experience

Multitasking

Organization

Team player

Accuracy

Reliability

Education

High school diploma

Job description

St. Clair Ice Cream Limited, based in Woodbridge, ON L4L 6E1, is inviting applications from suitable candidates for the position of Administrative Assistant who are self-motivated and have good interpersonal skills. The candidate who gets selected will be required to start work as soon as possible. The open positions pertain to the Term, contract, or full-time job. The LMIA (Labour Market Impact Assessment) has approved the position of Administrative Assistant.

Employer Name: St. Clair Ice Cream Limited
Position: Administrative assistant
No. of vacancies: 1
Salary: $34.25 hourly / 40 hours per week
Employment type: Term or contract, Full-time
Location: Woodbridge, ON L4L 6E1

• The candidate will be responsible for assisting with staff consultation and grievance procedures.
• The candidate must direct staff.
• The candidate must motivate staff.
• The candidate must develop and implement policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and keep inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry tasks.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must recruit and hire staff.
• The candidate must maintain and manage a digital database.
• The candidate will be responsible for performing basic bookkeeping tasks.
• The candidate must consult with clients after the sale to provide ongoing support.

Job Requirements

• The candidate should be fluent in the English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to less than 7 months of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be organized and flexible.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be reliable.

Security and safety

• The candidate must undergo a thorough criminal background check.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.