Administrative assistant, legal

Jhubz.com; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a dynamic legal team as a Legal Assistant in a fast-paced environment. This temporary position offers an opportunity to support legal professionals by managing correspondence, scheduling appointments, and maintaining filing systems. You will play a crucial role in ensuring legal compliance and accuracy in documentation. Ideal candidates will be detail-oriented, organized, and possess excellent communication skills. This role not only provides valuable experience in a general law practice but also emphasizes a client-focused approach, making it perfect for those looking to advance their career in the legal field.

Benefits

Gasoline Paid

Free Parking

Qualifications

• 2-3 years of relevant experience in legal assistance.
• Proficiency in managing legal documents and correspondence.

Responsibilities

• Open and distribute incoming mail and electronic correspondence.
• Prepare and enter legal correspondence and documents.
• Maintain filing systems and establish office procedures.

Skills

Legal Correspondence

Attention to Detail

Client-focused

Interpersonal Skills

Multitasking

Education

College Certificate or Diploma

Tools

MS Office

QuickBooks

Adobe Acrobat Reader

Job description

Job Title: Legal Assistant (Temporary)

Duration of employment: Temporary

Language of work: English or French

Working hours: 30 hours per week

Education:

• College, CEGEP, or other non-university certificate or diploma from a 1-2 year program

Work setting:

• General law practice
• Criminal law

Tasks:

1. Open and distribute incoming mail and electronic correspondence
2. Schedule and confirm appointments
3. Maintain filing systems
4. Establish office procedures and routines
5. Prepare and enter legal correspondence and documents
6. Review and proofread documents for legal compliance and grammatical accuracy
7. Perform basic bookkeeping tasks

Supervision:

Supervise 1 to 2 people

Computer and technology skills:

• MS Office (Word, Excel, PowerPoint, Outlook)
• QuickBooks
• Adobe Acrobat Reader

Relevant work experience:

• Contracts
• Correspondence
• Invoices
• Reports and records management
• Management

Work conditions and physical capabilities:

• Fast-paced environment
• Work under pressure and tight deadlines
• Attention to detail
• Handle a large caseload

Personal qualities:

• Accurate and dependable
• Client-focused
• Efficient interpersonal skills
• Excellent oral and written communication
• Organized and reliable
• Team player with multitasking ability

Screening questions:

1. Are you available for the start date?
2. Are you legally able to work in Canada?
3. Are you willing to relocate?
4. Do you have relevant experience?
5. Do you have the necessary equipment for remote work?
6. What is your current field of study?
7. What is your current level of study?

Experience:

• 2 to less than 3 years

Financial benefits:

• Gasoline paid

Other benefits:

• Free parking

Support for persons with disabilities:

• Physical accessibility accommodations (ramps, elevators, etc.)
• Awareness training for creating an inclusive environment

Support for newcomers and refugees:

• Facilitates social and labour market integration
• Recruits displaced persons from conflicts or natural disasters

Support for Indigenous people:

• Cultural competency and awareness training

Support for visible minorities:

• Mentorship programs pairing minority members with experienced employees