Administrative assistant, legal

Jhubz.com; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated legal administrative assistant to support their fast-paced law practice. This role involves managing correspondence, scheduling appointments, and maintaining filing systems, all while ensuring compliance with legal procedures. The ideal candidate will thrive under pressure, demonstrate excellent communication skills, and possess a strong attention to detail. Join a team that values client focus and dependability, and enjoy a supportive work environment that fosters growth and development.

Benefits

Gasoline paid

Free parking available

Qualifications

• 2+ years of experience in a law office setting.
• Proficient in MS Office and QuickBooks for administrative tasks.

Responsibilities

• Manage correspondence and legal documents efficiently.
• Schedule appointments and maintain an organized filing system.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Client focus

Organized

Ability to multitask

Education

College or CEGEP diploma

Tools

MS Office

QuickBooks

MS Excel

MS Outlook

MS PowerPoint

Adobe Acrobat Reader

Job description

• Work Term: Temporary
• Work Language: English or French
• Hours: 30 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years

Work setting

• General law practice
• Criminal law

Tasks

• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Office
• Quick Books
• MS Excel
• MS Outlook
• MS PowerPoint
• Adobe Acrobat Reader

Area of work experience

• Contracts
• Correspondence
• Invoices
• Reports and records
• Management

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is your current field of study?
• What is your current level of study?

Financial benefits

• Gasoline paid

Other benefits

• Free parking available

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees