Administrative Assistant, Information Technology

Nanaimo Ladysmith Public Schools - School District 68; Nanaimo; On-site; CAD 56,000 - 60,000; Full time

Benefits offered by this job

Pension plan

Benefits package

Job summary

Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized Administrative Assistant to support the Information Technology Department. Reporting to the Director of IT, you will help coordinate departmental administration, purchasing, communications and projects within a collaborative team environment.

This CUPE Local 606 position runs for 12 months with a 35-hour work week and a pay rate of $31.78 per hour, plus benefits and pension.

Qualifications

• Two-year diploma in Business Administration or equivalent with accounting and project management.
• Two years in a senior assistant role plus one year in a technical support department.
• Keyboarding speed of at least 60 wpm with accuracy.
• Extensive knowledge of Microsoft Office; strong spreadsheets, databases and publishing tools.
• Excellent organizational, interpersonal and written communication skills; report preparation.
• Ability to manage competing priorities, meet deadlines, work under pressure, independently and collaboratively.
• Strong research, analytical and problem-solving skills; discretion with confidential information.

Responsibilities

• Track purchasing, orders, expenses and budgets; support monthly and annual accounting processes.
• Maintain asset, inventory, vendor, contract and licence records; coordinate equipment purchases and renewals.
• Support service request triage and tracking, change management records, and user accounts/access administration.
• Support IT projects through research, documentation, scheduling and progress reporting.
• Prepare correspondence, reports, meeting minutes and procedures; maintain departmental records and confidential information.
• Update departmental websites, portals and knowledge resources; prepare presentations, newsletters and other communications.
• Perform other related duties as required.

Skills

Keyboarding 60 wpm

MS Office proficiency

Organizational skills

Written communication

Analytical/problem-solving

Interpersonal skills

Project coordination

Education

Business Administration Diploma

Tools

Microsoft Office

Excel

Databases

Desktop publishing tools

Online publishing tools

Job description

Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized, resourceful, Administrative Assistant to support our Information Technology Department. Reporting to the Director of Information Technology, you will help coordinate departmental administration, purchasing, communications and projects within a collaborative team environment.

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation.

Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation.

Primary Duties and Responsibilities

• Track purchasing, orders, expenses and budgets, and support monthly and annual accounting processes.
• Maintain asset, inventory, vendor, contract and licence records; coordinate equipment purchases and renewals.
• Support service request triage and tracking, change management records, and user account and access administration.
• Support IT projects through research, documentation, scheduling and progress reporting.
• Prepare correspondence, reports, meeting minutes and procedures; maintain departmental records and confidential information.
• Update departmental websites, portals and knowledge resources, and prepare presentations, newsletters and other communications.
• Perform other related duties as required.

Required Qualifications And Experience

• A two-year diploma in Business Administration or Business Management, including accounting and project management courses and an emphasis on modern business software, or an equivalent combination of training and experience.
• At least two years in a senior assistant position, plus at least one year in a technical support department using current digital platforms.
• Keyboarding speed of at least 60 words per minute with accuracy.
• Extensive knowledge of Microsoft Office, strong skills in spreadsheets, databases and desktop and online publishing tools, and competence with standard office and computer equipment.
• Excellent organizational, interpersonal and written communication skills, including accurate preparation of reports and correspondence.
• Ability to manage competing priorities, meet deadlines and work accurately under pressure, independently and collaboratively.
• Strong research, analytical and problem-solving skills; sound judgment and initiative in applying policies and recommending improvements.
• Ability to handle sensitive information with discretion, diplomacy and confidentiality.
• Ability to lift and move medium/heavy objects throughout the day.

A link to the full job description can be found on our Careers Page ().

Assignment

This is a continuing 12-Month CUPE Local 606 position, due to commence as soon as practicable.

Wage

The rate of pay for this position is $31.78 per hour based on a 35-hour work week, with a competitive benefits and pension package.

Nanaimo Ladysmith Public Schools is an equal opportunity employer, committed to merit-based hiring and equitable employment practices.