UNIFOR 26/27 - 09: School Office Support II (Full Time)

Greater St. Albert Catholic Schools; St. Albert; On-site; CAD 38,000 - 52,000; Full time

Job summary

Greater St. Albert Catholic Schools is seeking an Administrative Support staff member for Albert Lacombe School Office to provide front-desk and office operations.

The role requires handling substitute coordination, student records, and financial-reconciliation tasks, with experience in PowerSchool and PASI assets. Applicants should demonstrate strong organization and communication in a Christ-centered educational environment.

Qualifications

• Requires a High School diploma with related post-secondary education (e.g., business administration courses).
• Experience with PowerSchool and/or other office administrative software is required.
• Excellent analytical skills and general ledger reconciliation experience is preferred.
• Knowledge of and experience with PASI is an asset.

Responsibilities

• Coordinate information for substitutes on a daily basis, including distribution of plans, Chromebooks, keys and data entry on the EASI system.
• Management of student records and submission of all required documents to Alberta Education via PASI.
• Assist in the dispensing of student medications and supervision when students are in the general office area.
• Administration support including preparing supervision schedules and Extranet reports.
• Work collaboratively with administration and school staff, and independently with little supervision.

Skills

PowerSchool experience

MS Word

MS Excel

MS PowerPoint

Gmail

Google Docs/Google Apps for Education

Communication skills

Organizational skills

Interpersonal skills

Phone etiquette

Education

High School diploma + post-secondary education

Tools

PASI

EASI

Job description

JOB POSTINGUNIFOR 26/27 - 09

Albert Lacombe School

School Office Support I I

Full Time – 32.5 hours/week

Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ-centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates.

Duties to Commence: As soon as possible

Qualifications & Duties:

• Committed to being a model and witness to Christ-centered education values and beliefs.
• Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation.
• High School diploma supplemented by related post-secondary education (ex. business administration courses).
• Minimum 2 years' experience in a school or office environment.
• Knowledge of basic office routines, procedures and practices is required.
• Experience with cash, Accounts Receivable/Payable, purchasing, internal & external reporting, along with knowledge of internal controls is required.
• Excellent analytical skills and general ledger reconciliation experience is required.
• Experience with PowerSchool and/or other office administrative software is required.
• Knowledge of and experience with PASI is an asset.
• Excellent spreadsheet & computer skills (MAC preferred).
• Competency with MS Word, MS Excel, MS Power Point and gmail is required.
• Experience with Google docs and/or Google apps for Education an asset.
• Experience with school website data entry and updates preferred.
• Strong organizational skills, interpersonal skills and excellent phone etiquette and reception skills.
• Ability to work both collaboratively with administration and school staff, as well as independently and with little supervision.
• Ability to work appropriately with elementary students.
• Ability to work in a welcoming and professional environment with parents and community members.
• Administration support including preparing supervision schedules and Extranet reports.
• Ability to approach challenging situations in a manner that is collaborative, constructive and solution-focused.
• Coordinate information for substitutes on a daily basis including distribution of plans, Chromebooks, keys and data entry on the EASI system.
• Management of student records
• Management and submission of all required documents to Alberta Education via PASI.
• Adhering to division protocols and provincial legislation related to the management of and access to confidential student and staff files (print and digital).
• First Aid Training preferred (Commitment to obtain and maintain a minimum of Emergency First Aid)
• Assist in the dispensing of student medications and supervision when students are in the general office area.
• Flexibility in adjusting to changing assignments and all duties as assigned.

For more information on this position, please contact:

Allan Menduk, Principal

Albert Lacombe School

Phone: [phone]

Email: [e-mail]