UNIFOR 26/27 - 17: Admin Services II (Temporary Part Time)

Greater St. Albert Catholic Schools; St. Albert; On-site; CAD 25,000 - 36,000; Part time

Job summary

Greater St. Albert Catholic Schools seeks an Admin Services II for the Learning Technology Services team on a temporary, part-time basis (16.25 hours/week).

The role involves clerical tasks, accounts processing, inventory, and vendor liaison, supporting school and division operations with a focus on Christ-centered values. Candidates should have a high school diploma with related post-secondary coursework and at least two years in a school/office setting, strong organization and communication

Qualifications

• High School diploma plus related post-secondary education (e.g., bookkeeping or business admin).
• Minimum of two years' experience in a school or office environment.
• Excellent organization and communication skills.
• Ability to multi-task and adapt to constant change.
• Experience with PowerSchool or similar office administrative software.

Responsibilities

• Process and manage Accounts Receivable/Payable, purchasing and internal/external reporting for LTS.
• Manage LTS boardroom bookings and assist presenters and attendees.
• Maintain GLPI asset data and inventory records for technology items.
• Create purchase orders and provide them to vendors.
• Research technologies and provide costing information.
• Maintain site dashboard and ticketing system; support RFP data correlation.

Skills

Excellent organization

Communication skills

Teamwork

Adaptability

Attention to detail

Education

High School diploma

Business administration courses

Bookkeeping certificate

Tools

PowerSchool

GLPI Ticketing

Inventory management system

Job description

JOB POSTING UNIFOR 26/2 7 - 17

Learning Technology Services

Admin Services II

Temporary Part Time - 16.25 hours/week

Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ - centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates.

Duties to Commence:

As soon as possible until December 18, 2026 with the possibility of extension.

Qualifications and Duties

• Committed to being a model and witness to Christ-centered education values and beliefs.
• Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation.
• High School diploma supplemented by related post-secondary education (ex. business administration courses, book keeping certificate, or other accounting coursework).
• Minimum of two years' experience in a school or office environment is preferred.
• Ability to work as part of a team as well as independently with minimal supervision.
• Excellent organization and communication skills.
• Ability to multi-task and adapt to constant change.
• Provides general clerical services for the office including receiving and directing calls, recording and relaying messages, receiving and sorting mail and assisting the manager and technicians with various tasks.
• Develops and maintains positive professional relationships with LTS staff, school administrators and support staff, external agencies, vendors and individuals to exchange information and address concerns.
• Process and manage Accounts Receivable/Payable, purchasing, and internal & external reporting, for the Learning Technology Services department.
• Manages LTS boardroom booking requests and provides assistance to the presenter and meeting attendees when necessary.
• Manages Division technology through the GLPI Ticketing and Asset Management system which includes; labeling new technology items, and entering all related data (asset number, school site, manufacturer, serial number, purchase date, warranty information, etc.) into the inventory system.
• Maintains ongoing contact with vendors and manufacturers to set up repair cases, package products for shipping, track repairs in the inventory system and return the repaired package products to the schools once received.
• Create purchase orders and provide them to vendors.
• Research different technologies as requested and provide costing information.
• Ensure continuous knowledge of internal controls and demonstrate effective application.
• Obtain accurate account numbers from schools and departments and complete general ledger reconciliation.
• Complete Visa statement reconciliations months for the LTS department.
• Experience with PowerSchool and/or other office administrative software is required.
• Maintain and update the site dashboard and ticketing system.
• Approach challenging situations in a manner that is both constructive and solution-focused.
• Ensure knowledge and compliance of division policies and procedures.
• Maintaining stock room supplies and ordering.
• Support the LTS department with RFP creation and data correlation
• Other duties as assigned.

For more information on this position, please contact:

Jason Greenland, Manager Learning Technology Services

Phone: [phone]

Email:[e-mail]

This posting is an internal ad open only to members of the current UNIFOR Support Staff Union until October 15, 2026.