Temporary Payroll Coordinator

School District #75 (Mission); Mission; On-site; CAD 60,000 - 67,000; Full time

Job summary

Mission Public School District invites applications for a Temporary Payroll Coordinator. This role reports to the Manager, Payroll and Benefits and manages payroll and benefits administration with high accuracy, confidentiality, and timeliness.

Strong knowledge of Atrieve and district policies is essential. The position requires detailed data analysis, ability to meet tight deadlines, and effective communication with HR, administration, and staff.

Qualifications

• Certified Payroll Professional (PCP) designation or in progress.
• Post-secondary accounting coursework completed.
• Five years of relevant payroll experience.
• Experience in a union environment preferred.

Responsibilities

• Process payroll accurately for one or more employee groups.
• Maintain and audit employee payroll and benefits records.
• Reconcile payroll to government, unions and benefit carriers.
• Respond to employee inquiries in a timely manner.
• Provide training on payroll submission procedures.

Skills

Excel skills

Attention to detail

Communication skills

Confidentiality

Time management

Education

PCP designation in progress

Post-secondary accounting course

Tools

PowerSchool Atrieve

Job description

Career Opportunity

Temporary Payroll Coordinator

$34.90 per hour/35 hours per week/12 months per year

Il stl’i kw’els spipetstexw kw’eset ite xwelmexwelh stexwlaq temexws ye Stó:lo mestiyexw.

Mission Public School District is located on the Traditional, Ancestral, Unsurrendered, and Shared territories of Stó:lo people, of Leq'á:mel, Semá:th, Máthxwi, Sq'éwlets and Qwó:ltl'el First Nations, stewards of this land since time immemorial.

Halq'eméylem is the language of this land and of Stó:lo ancestors. The place from where Halq’eméylem (Upriver dialect) originates is Leq’á:mel. The language comes from the land, and it has been this way since time immemorial.

Le Conseil scolaire de Mission est situé sur les terres traditionnelles, ancestrales, non cédées et partagées du peuple Stó:lo, des Premières nations, Leq'á:mel, Sema:th, Matheqwí, Sq'éwlets et Qwó:ltl'el, peuples de cette terre depuis des temps immémoriaux.

Our Vision

Mission Public School students are educated global citizens who embrace diversity and are prepared for the future.

Our Mission

Mission Public School District is committed to a safe, equitable, diverse, and inclusive educational system for ALL students. Mission students benefit from our diverse community, skilled staff, natural environment, and local history. We are dedicated to honouring student voice and empowering our students to reach their potential.

Our Values

• Working Together
• Lifelong Learning
• Thinking Beyond Today
• Doing the Right Thing

For your application to be considered, all required documents must be included with your application which include:

• cover letter
• resume

Why Mission?

Mission Public Schools benefits from being a medium-sized district with rural and urban schools. We are large enough to provide a variety of programs and services, and small enough to build meaningful relationships with our students, parents, colleagues, and other stakeholders.

The school district is focused on following the school's strategic plan which sets the direction for the organization and supports student learning. Click Mission, Vision, and Strategic Plan to learn more about the strategic plan and related priorities. We are committed to forming safe and inclusive workspaces and schools. To learn more, review our policy for Safe Caring and Respectful Workplaces.

About Mission

Mission, British Columbia is nestled on a southern coastal mountain slope, overlooking the lush valley of the mighty Fraser River. Ideally situated, Mission is located an hour east of Vancouver and just a 15-minute drive from the U.S. border. Mission was originally inhabited by the Sto:lo First Nations people, and today this rapidly growing and dynamic centre is home to a population of some 38,000 residents. Come see why Mission is "the Jewel in the Valley".

STAFFING BULLETIN FOR 2026/2027 SCHOOL YEAR

PLEASE POST

To All Members of CUPE Local 593

PLEASE NOTE Internal posting applications will only be accepted via Atrieve. Ensure your information is uploaded in your job application on Atrieve. Please review the "How to" instructions on your Atrieve dashboard under the “Instructions” Tab.

Posting Date: July 15, 2026 Closing Date: July 24, 2026 @ 4:00pm

An interview will be required for this role.
This is a temporary position that will conclude upon return of the incumbent.
Schedule shift is 8:00am to 4:00pm
Management can invoke Article 12.20 regarding Change of Shift.
Wages in accordance with the collective agreement.

JOB DESCRIPTION

PAYROLL & BENEFITS COORDINATOR

Established: Feb 1990
Revised: May1996, Mar 2003, Dec 2006
May 2016, Oct 2017, Nov 2022, Jun 2023

Summary

Reporting to the Manager, Payroll and Benefits, the Payroll and Benefits Coordinator works independently and is responsible for carrying through to completion a variety of tasks and duties that have an intermediate to advanced degree of complexity. Employees in this position exercise independence of judgement, based on a good understanding of district and departmental policies and procedures, applicable collective agreements, and government legislation. While many phases of the work have established guidelines and procedures, the complexity of payroll and benefits administration continues to evolve, and the employee is expected to adapt to the changes as required. The job requires that changes be recommended to established methods or procedures. Work involves a choice of methods or procedures or sequence of operation.

The work requires continual concentration in analyzing, validating and processing large volumes of data from a variety of sources to meet inflexible deadlines, troubleshooting and resolving discrepancies in a timely manner; providing an accurate explanation of pay, benefits, deductions, and entitlements to employees; and responding to inquiries from internal and external stakeholders.

The successful candidate must be well organized with a high level of attention to detail, able to meet recurring and conflicting deadlines, and able to always ensure a high level of confidentiality. The ability to foster and maintain strong working relationships, particularly with HR management, is also critical to ensuring accuracy and timeliness with the payroll.

Duties and responsibilities include, but are not limited to:

• Accountable for accurate and timely payroll for one or more employee groups (Teacher, Support, Casual, TTOC).
• Knowledge and understanding of employment contracts, collective agreements, and legislation impacting payroll.
• Advanced level knowledge of Atrieve payroll processing system, including interfaces with HR system for employee absences, dispatches, notifications.
• Advanced level knowledge of Atrieve payroll reporting system for review, analysis, audit, and reconciliation of various payroll data and output.
• Knowledge of accounting system general ledger, for coding and reporting accuracy.
• Strictly adhere to required contractual, statutory, and often conflicting deadlines.
• Review HR staffing notifications for accuracy, completeness, and reconciliation with payroll data.
• Analyze, process, and maintain employee banks for sick days, vacation days, and spring break minutes, overtime, seniority, and pay scale increments for experience.
• Maintain and audit employee records for accuracy and completeness.
• Validate and reconcile generated payroll to source documents.
• Submit completed payroll to the appropriate financial institutions in a timely manner.
• Reconcile and audit payroll for appropriate accounting distribution, and accurate remittances to government, unions, benefit carriers and other third parties.
• Design and maintain complex spreadsheets for calculating seniority, vacation, benefits, and other entitlements.
• Understanding of complex payroll reporting system for analysis and reconciliation work.
• Maintain employee payroll and benefits records, both paper based and digital, in an orderly and efficient system, in accordance with appropriate records management guidelines, including the Freedom of Information of Information and Privacy Act, the Employment Standards Act, and the Canada Revenue Agency and school district retention policies.
• Respond to employee enquiries in a timely manner, researching information from appropriate sources as necessary.
• Communicate with HR management, school administration, and union administration, as required, regarding general payroll related changes or updates.
• Provide training to employees and administrators related to payroll submission procedures, including web-based interfaces, digital timesheets, other.
• Correspond and liaise with various outside agencies as required for information and activity pertaining to benefits and related claims.
• Administration and maintenance of employee group benefits on-line using various third-party benefit systems.
• Research and prepare supplemental forms and letters as required, including records of employment, confirmation of employment letters, ICBC accident payroll information, and pension purchase of service applications.
• Tracking and collection of arrears owing from employees on leave (benefits, advances, other).
• Collection and processing benefit remittances from employees.
• Maintain seniority lists for support staff, using complex calculations and spreadsheets.
• Analyze sick leave banks and reconcile with accruals each pay period.
• At all times comply with Freedom of Information and Protection of Privacy legislation.

Required Qualifications

• Certified Payroll Compliance Professional (PCP) from National Payroll Institute or working towards designation.
• Post-secondary accounting course.

Required Experience

• Five (5) years of relevant payroll experience.
• At least two (2) years’ payroll experience in a union environment is preferred.

Required Skills and Abilities

• Intermediate to advanced Microsoft Excel skills
• Superior organizational skills, including ability to prioritize tasks and handle large volumes of data
• Superior attention to detail
• Ability to prepare accurate and professional correspondence, reports, and other materials
• Superior communication and public relations skills, with the proven ability to provide guidance, direction, and explanations to others
• Ability to learn complex education sector payroll software
• Ability to process mathematical calculations with speed and accuracy
• Ability to work effectively with interruptions
• Ability to work co-operatively and collaboratively and to maintain effective working relationships
• Ability to work within deadlines and other time pressures
• Ability to maintain privacy and confidentiality

Preferred Skills and Abilities

• Working knowledge of school district operations, policies and procedures
• Working knowledge of PowerSchool Atrieve payroll system

NOTE: A clear Criminal Record Review to be provided, and updated every five (5) years

Thank you for your interest. Please note only short-listed applicants will be contacted.

Accommodations/adjustments are available for interviews and in the workplace. If selected for an interview Human Resources will provide information on how to request accommodation/adjustments.