Administrative Assistant (HR) #2026082

John Howard Society of Saskatchewan; Regina; On-site; CAD 42,000 - 54,000; Full time

Job summary

The John Howard Society of Saskatchewan is seeking an Administrative Assistant to support HR operations and payroll administration. This role emphasizes accuracy, confidentiality, and compliance in a collaborative team setting.

Responsibilities include managing candidate flow in the ATS, drafting job postings, onboarding documents, and maintaining HR records. A background in HR and payroll exposure is required, with careful attention to detail and strong communication skills.

Qualifications

• Post-secondary education in HR, Business Administration, or related field.
• 1–3 years HR experience with payroll exposure.
• Experience with HRIS (e.g., Rippling), ATS, and payroll systems is an asset.
• Strong organizational skills and attention to detail.
• Excellent communication and confidentiality.

Responsibilities

• Manage end-to-end candidate flow in the ATS, ensure data accuracy and timely progression.
• Draft, post, and monitor job advertisements; prepare offer letters and onboarding docs.
• Maintain recruitment records for audit readiness and compliance.
• Support onboarding activities, certificate verification, and worker permit tracking.
• Coordinate payroll tasks as backup, including timesheet validation and offboarding.

Skills

HR experience

Organizational skills

Communication skills

Confidentiality

Payroll exposure

Education

Post-secondary education in HR/Business Admin

Tools

Rippling HRIS

ATS modules

Payroll systems

Job description

12-month term. May be extended or become permanent

Application Deadline:

October 11, 2026 at 11:59 PM

___________________________________

About John Howard Society of Saskatchewan

We're a well-established non‑profit provincial organization that provides effective, just, and humane services in response to the causes and consequences of crime, and assists individuals who are at risk or are involved in the criminal justice process.

Our Mission

The John Howard Society of Saskatchewan provides prevention, intervention, support services, and advocacy for individuals who are at risk or are involved in the criminal justice process.

Our Vision

Communities have effective, just, humane practices that support positive social outcomes.

___________________________________

About the role

The Administrative Assistant provides essential support for the HR department and assistance for payroll administration. This role is suited for a detail‑oriented professional who thrives in a collaborative environment and is committed to maintaining high standards of accuracy, confidentiality, and compliance.

What you'll do

Recruitment & Selection (Primary Focus)

• Manage end‑to‑end candidate flow within the ATS, ensuring data accuracy, timely progression, and consistent communication.


• Draft, post, and monitor job advertisements across internal and external platforms.


• Prepare and issue offer letters, employment agreements, and related onboarding documentation.


• Maintain recruitment records to ensure audit readiness and compliance with organizational requirements.

General HR Administration

• Facilitate onboarding activities, including certificate verification, worker permit tracking, and printing employee ID cards.


• Maintain funder‑required certification records, including monitoring expiry dates and coordinating renewals.


• Support updates to the Employee Handbook, HR policies, and related documents.


• Maintain job description catalogues, vacancy records, and staffing documentation.


• Track employee restrictions, limitations, and accommodation plans, ensuring documentation is current and accessible.


• Assist with WCB claim coordination, including documentation, follow‑up, and communication with internal stakeholders.


• Provide administrative and coordination support for HR meetings, including HR Huddle, Probationary Reviews, OH&S Committee, and EDI Committee.

Labour Relations Support

• Assist with grievance case management by organizing documentation, preparing case files, and attending meetings.

Payroll (Backup Support)

• Process new hires and terminations within payroll systems, ensuring accurate setup and offboarding.


• Assist with pay changes, retroactive adjustments, and corrections.


• Provide backup support for bi‑weekly payroll processing, including timesheet validation, coding checks, and anomaly review.


• Maintain accuracy and timeliness in all payroll‑related tasks.

Qualifications

• Post‑secondary education in Human Resources, Business Administration, or a related field.


• 1 - 3 years of HR experience, with exposure to payroll processes.


• Experience with HRIS platforms (e.g., Rippling), ATS modules, and payroll systems is an asset.


• Strong organizational skills, attention to detail, and ability to manage competing priorities.


• Excellent communication skills and a commitment to confidentiality and professional conduct.


• Ability to build collaborative relationships across departments and maintain composure during sensitive conversations.

Additional Information

The above statements reflect general details considered necessary to describe the principal functions of the job and shall not be construed as the detailed description of all work assignments that may be inherent to the position.

Your past doesn’t need to define your future. JHSS requires a Criminal Record and Vulnerable Sector Check for all eligible employees, though the presence of a criminal record will not alone preclude employment and will be investigated to determine the circumstances and the relevance of the convictions for the position being considered in accordance with any applicable legislation.