Health Administrative Assistant

Metis-Nation-Saskatchewan-; Saskatoon; On-site; CAD 48,000 - 58,000; Full time

Job summary

Métis Nation–Saskatchewan in Saskatoon, SK, is seeking a Health Administrative Assistant to support the HMHA department. The role reports to the Director of HMHA and is based at the MN–Saskatchewan office in Saskatoon.

Responsibilities include coordinating daily operations, managing correspondence, calendars, minutes, and travel claims; preparing reports and presentations; and ensuring records comply with privacy standards. The position is full-time and permanent.

Qualifications

• Post-secondary diploma or certificate in office administration or related field.
• Proven administrative/clerical experience; public sector experience preferred.
• Experience working with Métis citizens is an asset.

Responsibilities

• Provide administrative support to HMHA leadership and department activities.
• Coordinate calendars, meetings, and logistics.
• Prepare agendas, minutes, and supporting materials.
• Process travel and expense claims per policy.
• Maintain records and filing in accordance with MN–S protocols.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and departmental communications.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs.

Skills

Communication skills

Microsoft Word

Time management

Team player

Organizational skills

Attention to detail

Education

Post-secondary diploma or certificate in office administration or related field

Experience in public sector/government environment

Tools

Microsoft Word

Excel

Database software

Outlook

Job description

Health Administrative Assistant

Full-Time Regular Saskatoon, Saskatoon, SK, CA

POSITION TITLE: HMHA Administrative Assistant

DEPARTMENT: Health, Mental Health & Addictions (HMHA)

CLASSIFICATION: MGO-04

SALARY RANGE: Starting at $53,060.00 Per Annum

POSITION TYPE: Full time, Permanent

ACCOUNTABLE TO : Director of HMHA

Brief Overview:

Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department’s objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation–Saskatchewan office in Saskatoon.

Key Responsibilities:

• Provide administrative support to the MN–S HMHA Department’s leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
• Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
• Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
• Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
• Process travel and expense claims in accordance with organizational policies and procedures.
• Maintain accurate records, databases, and filing systems in compliance with MN–S protocols, privacy standards, and confidentiality requirements.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
• Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
• Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
• Prepare, package, and distribute departmental materials and communications as required.
• Act as a professional liaison, representing the MN–S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
• Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.

Qualifications

• Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
• Proven experience in an administrative or clerical role, preferably within a public sector or government environment
• Experience working with Métis citizens is considered an asset.

Knowledge and skills:

• Strong communication skills including speaking, writing, and active listening skills.
• Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
• Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
• Willingness to work within a team environment.
• Exceptional written and oral communications skills
• Must be reliable
• Sound problem solving and decision-making skills as well as attention to detail.
• Interpersonal skills and an ability to demonstrate conflict resolution in difficult situations.

Additional requirements:

• Valid Saskatchewan driver’s license and access reliable transportation
• Must undergo a Criminal Record Check.
• Please submit your application by 9:59 PM on October 8, 2026.