Payroll Administrator

Calgary John Howard Society; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Calgary John Howard Society is seeking a Payroll Administrator to manage the full payroll cycle across the organization, ensuring accuracy, confidentiality, and legislative compliance. Reporting to the Accounting Manager, you will handle semi-monthly processing, ROEs, benefit deductions, and year-end reporting while coordinating with Finance, HR, and external providers.

The ideal candidate has a payroll background with multi-employee experience, a diploma in related field, and knowledge of

Qualifications

• Diploma or post-secondary education in Payroll Administration, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Professional (PCP) designation.
• Experience using computerized payroll systems, preferably Microsoft Great Plains, including payroll processing, reporting, reconciliations, and system maintenance.
• Minimum three years of payroll administration experience in a multi-employee environment.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience processing full-cycle payroll, statutory remittances, reconciliations, and year-end payroll reporting.
• Experience administering employee benefits, disability and other leaves, and group savings plans.
• Knowledge of payroll legislation, Alberta Employment Standards, CRA requirements, CPP, EI, income tax, and payroll best practices.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience with BambooHR or a similar HRIS platform is considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and demonstrate commitment to accuracy.
• Excellent organizational, analytical, problem-solving, and time-management skills.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Ability to work independently while contributing effectively as part of a collaborative team.

Responsibilities

• Process full-cycle semi-monthly payroll, including employee earnings, taxable benefits, statutory and other deductions, payroll adjustments, CRA remittances, reconciliations, and year-end reporting.
• Prepare and submit Records of Employment (ROEs) in accordance with Service Canada requirements and legislated timelines.
• Maintain accurate employee payroll and employment records, including employment agreements, wage and status changes, salary increases, vacation accruals, and terminations.
• Administer employee benefits, including enrollments, changes, terminations, monthly updates, premium deductions, invoice reconciliations, and employee inquiries.
• Support employee leave of absences by updating payroll records and ensuring accurate payroll and benefits of administration throughout the leave period.
• Administer Group RRSP and TFSA plans, including enrollments, contribution changes, deductions, remittances, terminations, and reconciliations.
• Maintain accurate information in BambooHR and payroll systems, reconcile vacation balances, and prepare payroll and benefits reports.
• Review and validate timesheets, work hours, leave balances, and payroll data to ensure accuracy and completeness prior to payroll processing.
• Respond to employee, management, and government agency inquiries regarding payroll, benefits, and employment records.
• Collaborate with Finance, Human Resources, managers, employees, and external providers to ensure payroll accuracy, legislative compliance, and effective service delivery.

Skills

Attention to detail

Analytical skills

Time management

Discretion/confidentiality

Communication

Education

Diploma or related post-secondary education

Payroll Compliance Professional (PCP) designation

Tools

Microsoft Great Plains

BambooHR

Excel

HRIS

Job description

The Agency

The Calgary John Howard Society (CJHS) is a charity that reduces crime and makes Calgary communities safer by helping youth and adults make positive changes and move away from criminal behaviour. We do this by addressing the root causes of crime through housing, education, employment programs and support so that individuals have alternatives to breaking the law. CJHS is committed to restorative justice and an organizational environment that recognizes the dignity and worth of each person. CJHS values diversity and inclusion and welcomes qualified applicants from all walks of life.

The Program

The Finance and Accounting team provides organizational support through the accurate and timely administration of payroll, benefits, employee records, financial reporting, and compliance processes. The team works collaboratively across the agency to ensure employees are paid accurately, benefits are administered effectively, and organizational financial obligations are met in accordance with legislative and regulatory requirements.

The Position

The Payroll Administrator is responsible for the full payroll cycle for the organization. Reporting to the Accounting Manager, this position manages semi-monthly payroll processing, payroll records, source deduction remittances, year-end payroll reporting, benefits and leave administration, and group savings plan administration. The successful candidate will ensure payroll accuracy, legislative compliance, confidentiality, and exceptional service to employees across the agency.

The Payroll Administrator works closely with Finance, Human Resources, managers, employees, benefit providers, retirement savings providers, and government agencies to ensure payroll and benefits services are delivered accurately and in compliance with applicable legislation and organizational policies.

Key Responsibilities

• Process full-cycle semi-monthly payroll, including employee earnings, taxable benefits, statutory and other deductions, payroll adjustments, CRA remittances, reconciliations, and year-end reporting.
• Prepare and submit Records of Employment (ROEs) in accordance with Service Canada requirements and legislated timelines.
• Maintain accurate employee payroll and employment records, including employment agreements, wage and status changes, salary increases, vacation accruals, and terminations.
• Administer employee benefits, including enrollments, changes, terminations, monthly updates, premium deductions, invoice reconciliations, and employee inquiries.
• Support employee leave of absences by updating payroll records and ensuring accurate payroll and benefits of administration throughout the leave period.
• Administer Group RRSP and TFSA plans, including enrollments, contribution changes, deductions, remittances, terminations, and reconciliations.
• Maintain accurate information in BambooHR and payroll systems, reconcile vacation balances, and prepare payroll and benefits reports.
• Review and validate timesheets, work hours, leave balances, and payroll data to ensure accuracy and completeness prior to payroll processing.
• Respond to employee, management, and government agency inquiries regarding payroll, benefits, and employment records.
• Collaborate with Finance, Human Resources, managers, employees, and external providers to ensure payroll accuracy, legislative compliance, and effective service delivery.

Qualifications

Education & Certifications

• Diploma or post-secondary education in Payroll Administration, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Professional (PCP) designation.

Experience

• Experience using computerized payroll systems, preferably Microsoft Great Plains, including payroll processing, reporting, reconciliations, and system maintenance.
• Minimum three years of payroll administration experience in a multi-employee environment.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience processing full-cycle payroll, statutory remittances, reconciliations, and year-end payroll reporting.
• Experience administering employee benefits, disability and other leaves, and group savings plans.
• Knowledge of payroll legislation, Alberta Employment Standards, CRA requirements, CPP, EI, income tax, and payroll best practices.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience with BambooHR or a similar HRIS platform is considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and demonstrate commitment to accuracy.
• Excellent organizational, analytical, problem-solving, and time-management skills.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Ability to work independently while contributing effectively as part of a collaborative team.

Your past does not define your future. A criminal record will not disqualify you from employment with us; we evaluate each application individually.

Applications will be accepted until a suitable candidate is found.

The Calgary John Howard Society thanks all applicants; however, only those considered for an interview will be contacted.