Administrative Assistant | Flexible Hours & Growth

First Nations Financial Management Board; West Vancouver; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible hours

Annual bonus

Pension plan

Extra vacation days

Wellness days

Professional development

Inclusive team

Job summary

First Nations Financial Management Board (FMB) in Canada is seeking an Administrative Assistant to support Corporate Services and keep daily operations running smoothly. You will manage calendars, arrange travel, respond to inquiries, prepare documents, and help with meetings and events.

Ideal candidates bring post-secondary education in business or equivalent experience, 3+ years in admin roles, and strong Microsoft 365 skills. Bilingual asset and commitment to Indigenous communities valued.

Qualifications

• Post-secondary education in Business Administration or related field or equivalent experience.
• Minimum 3 years of administrative support experience preferred.
• Proficient with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint).
• Highly organized with attention to detail and multiple priorities.
• Strong communication and customer service skills; able to build relationships.
• Ability to take initiative, solve problems, and adapt quickly.
• Discretion handling sensitive information; experience with vendors is an asset.
• Experience with Indigenous organizations is an asset; English fluency required; French an asset.
• Commitment to learning about Indigenous cultures and communities.

Responsibilities

• Provide administrative support to Corporate Services and keep daily operations running.
• Manage calendars, schedule meetings, and assist with travel arrangements.
• Respond to calls, emails, mail, and inquiries in a professional manner.
• Prepare, review, and organize documents; ensure accuracy and currency.
• Coordinate meetings, events, room bookings, and catering.
• Order supplies, monitor stock, and assist with vendor coordination.
• Maintain office spaces, equipment, security access, and safety requirements.
• Guide staff on administrative processes and access to resources.
• Collaborate with colleagues to ensure consistent processes and excellent service.

Skills

Microsoft 365 proficiency

Calendar management

Communication skills

Organizational skills

Documentation and correspondence

Travel coordination

Vendor/contractor coordination

Discretion with sensitive information

Customer service

Multitasking

Education

Post-secondary education in Business Administration or related field

3+ years administrative support experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

First Nations Financial Management Board (FMB) in Canada is seeking an Administrative Assistant to support Corporate Services and keep daily operations running smoothly. You will manage calendars, arrange travel, respond to inquiries, prepare documents, and help with meetings and events.

Ideal candidates bring post-secondary education in business or equivalent experience, 3+ years in admin roles, and strong Microsoft 365 skills. Bilingual asset and commitment to Indigenous communities valued.