Temporary Administrative Specialist – Corporate Services

First Nations Financial Management Board; Vancouver; On-site; CAD 52,000 - 75,000; Full time

Benefits offered by this job

Flexible work hours

Annual bonus potential

Extended benefits including pension

Above average vacation and wellness

Professional development

Inclusive, diverse team

Job summary

First Nations Financial Management Board (FMB) is seeking a capable Administrative Assistant for a temporary position ending March 31, 2027. You will provide support to Corporate Services, manage calendars, assist with travel, and respond to inquiries to keep daily operations running smoothly.

Fluency in English and 3+ years of admin experience preferred. This role offers flexible hours, a competitive salary with annual bonus potential, extended benefits including a pension plan, generous

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• Minimum of 3 years of experience in an administrative support role.
• Proficient in Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Strong communication and customer service skills, with the ability to build positive working relationships.
• Ability to take initiative, solve problems, and adapt in a fast-paced environment.
• Comfortable handling sensitive information with professionalism and discretion.
• Experience working with vendors, contractors, or external service providers is an asset.
• Experience working with First Nations governments, Indigenous organizations, or Indigenous communities is an asset.
• Fluent in English, with strong written and verbal communication skills; French language skills are an asset.

Responsibilities

• Provide administrative support to the Corporate Services team and help keep daily operations running smoothly.
• Manage calendars, schedule meetings, and assist with travel arrangements when needed.
• Respond to phone calls, emails, mail, and general inquiries in a professional and timely manner.
• Prepare, review, and organize documents while ensuring information is accurate and up to date.
• Coordinate meetings, workshops, events, and special projects, including room bookings and catering arrangements.
• Order office supplies, monitor inventory levels, and support vendor and contractor coordination.
• Help maintain office spaces, equipment, security access, and workplace safety requirements.
• Provide guidance on administrative processes and help staff access the resources they need.
• Work closely with colleagues across the organization to support consistent processes and excellent service.
• Contribute to a positive, respectful workplace and assist with other administrative duties as assigned.

Skills

Microsoft 365 proficiency

Strong communication

Excellent organization

Customer service orientation

Problem solving and initiative

Experience with vendors/contractors

Education

Post-secondary education in Business Administration, Office Administration, or related field

Tools

Microsoft 365

Job description

First Nations Financial Management Board (FMB) is seeking a capable Administrative Assistant for a temporary position ending March 31, 2027. You will provide support to Corporate Services, manage calendars, assist with travel, and respond to inquiries to keep daily operations running smoothly.

Fluency in English and 3+ years of admin experience preferred. This role offers flexible hours, a competitive salary with annual bonus potential, extended benefits including a pension plan, generous