Administrative Assistant - Enhance West Van

West Vancouver; West Vancouver; On-site; CAD 41,000 - 46,000; Part time

Job summary

West Vancouver's Community Services Department, in partnership with Enhance West Van, seeks a permanent part-time Administrative Assistant to provide high-level executive support and manage digital marketing and communications.

Reporting to the Executive Director, duties include preparing reports, minutes, board packages, coordinating meetings, social media, event support, and liaising with internal and external stakeholders. A valid BC driver's license and relevant experience are required.

Qualifications

• Completed courses in administration support.
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Responsibilities

• Provide general administrative support including the preparation of reports, presentations, statistics, correspondence, Board packages, agendas, and meeting minutes.
• Assist in the coordination of meetings and taking minutes.
• Manage digital communications, social media, and online marketing.
• Support the Executive Director in projects and event planning as required.
• Organize office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records.
• Provide communications to internal and external stakeholders.

Skills

Organizational skills

Multi-tasking

Communication

Relationship building

Independent judgment

Diplomacy

Office software knowledge

Education

Administration support courses

Tools

MS Office

Job description

Administrative Assistant - Enhance West Van Department Community Services

Locatedonthetraditional,ancestralanduncededlandsoftheMusqueam,Squamish,andTsleil-WaututhNations, WestVancouverisavibrantcommunityontheNorthShoreandhometoparks,beaches,andtosports,recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.

The West Vancouver Community Services Department, in partnership with Enhance West Van, has an opening for a permanent part-time Administrative Assistant. This role is primarily focused on providing high-level executive and administrative support, while also overseeing digital marketing and communications. This position plays an important role in supporting the day-to-day operations of Enhance West Van, while also contributing to the organization’s public engagement initiatives. Reporting to the Executive Director of Enhance West Van, this position will be responsible for:

• Providing general administrative support including the preparation of reports, presentations, statistics, correspondence, Board packages, agendas, and meeting minutes;
• Assistinginthecoordinationofmeetingsandtaking minutes;
• Managingdigitalcommunications,socialmedia,andonline marketing;
• SupportingtheExecutiveDirectorinprojects and event planningas required;
• Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;
• Providingcommunicationstointernalandexternal stakeholders.

The preferred candidate will possess: exceptional organizational and multi-tasking abilities; the ability to establish and maintain effective working relationships; the ability to exercise independent judgment, initiative, tact, and diplomacy; sound knowledge of software applications; and knowledge of non-profit organizations and its relationships with members and community residents, local government, and the private sector.

The successful candidate has completed courses in administration support, has experience in communications or marketing, and possesses at least three years’ experience in an office environment, or a combination of education and comprehensive related experience. A valid BC Driver’s Licence is required.

The successful candidate will be required to supply an acceptable Police Information Check and a copy of their credentials.

Rate of Pay: $41,200 - $46,300 per year

Closing Date: 11:59 p.m. on Sunday, November 1, 2026

We want to thank all applicants, however only those chosen for an interview will be contacted.