Administrative Assistant - Enhance West Van

CivicInfo BC; West Vancouver; Sur place; CAD 41 000 - 46 000; Temps partiel

Résumé du poste

CivicInfo BC is seeking a permanent part-time Administrative Assistant for Enhance West Van, located in West Vancouver. The role provides high‑level executive and administrative support, while overseeing digital marketing and communications.

Reporting to the Executive Director, the position supports day‑to‑day operations and public engagement initiatives. Key requirements include college‑level administration training and at least three years in an office environment, with experience in

Qualifications

• Three years’ experience in an office environment.
• Experience in communications or marketing.
• Courses in administration support.

Responsabilités

• Provide general administrative support including the preparation of reports, presentations, statistics, correspondence, Board packages, agendas, and meeting minutes.
• Assisting in the coordination of meetings and taking minutes.
• Managing digital communications, social media, and online marketing.
• Supporting the Executive Director in projects and event planning as required.
• Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records.
• Providing communications to internal and external stakeholders.

Connaissances

Administrative support

Communications

Marketing

Formation

College diploma or certificate (1-2 years)

Outils

Microsoft Office

Description du poste

Administrative Assistant - Enhance West Van

(PermanentPart-Time) Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well‑being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community. The West Vancouver Community Services Department, in partnership with Enhance West Van, has an opening for a permanent part‑time Administrative Assistant. This role is primarily focused on providing high‑level executive and administrative support, while also overseeing digital marketing and communications. This position plays an important role in supporting the day‑to‑day operations of Enhance West Van, while also contributing to the organization’s public engagement initiatives. Reporting to the Executive Director of Enhance West Van, this position will be responsible for:

• Providing general administrative support including the preparation of reports, presentations, statistics, correspondence, Board packages, agendas, and meeting minutes;
• Assisting in the coordination of meetings and taking minutes;
• Managing digital communications, social media, and online marketing;
• Supporting the Executive Director in projects and event planning as required;
• Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;
• Providing communications to internal and external stakeholders.

The preferred candidate will possess: exceptional organizational and multi-tasking abilities; the ability to establish and maintain effective working relationships; the ability to exercise independent judgment, initiative, tact, and diplomacy; sound knowledge of software applications; and knowledge of non‑profit organizations and its relationships with members and community residents, local government, and the private sector.

The successful candidate has completed courses in administration support, has experience in communications or marketing, and possesses at least three years’ experience in an office environment, or a combination of education and comprehensive related experience. A valid BC Driver’s Licence is required.

The successful candidate will be required to supply an acceptable Police Information Check and a copy of their credentials.

Position Status: Exempt – Permanent Part‑Time

Hours of Work: 21 hours per week. Hours and days of work may vary and must be available for day and evening shifts.

Rate of Pay: $41,200 - $46,300 per year

Closing Date: 11:59 p.m. on Sunday, November 1, 2026

Administrative Assistant - Enhance West Van

Employment Type

Part Time

Permanent

Education Requirement

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years