Facilities Administration Coordinator

BC Housing; Coquitlam; On-site; CAD 55,203 - 62,584; Full time

Benefits offered by this job

In-house training

Wellness programs

Long-term service awards

Transit pass program

Social club

Community involvement

Job summary

BC Housing is seeking a Facilities Administration Coordinator in Coquitlam, BC. The role oversees work‑order flows, cost allocation, business analytics and management of information systems tracking maintenance for properties and rental units in the Lower Mainland.

The position requires a diploma in business or related discipline, plus extensive experience in office administration and supervising staff. You will coordinate site office administration and support a collaborative team environment.

Qualifications

• Diploma in business or related field and substantial office admin experience.
• Experience with operations analytics and information systems management.
• Strong IT and accounting practices understanding is required.

Responsibilities

• Oversee work-order flows and cost allocation for multiple properties.
• Analyze business data and manage information systems for maintenance work.
• Supervise Documentation Clerk and manage front office operations.
• Coordinate administrative aspects of a site office and support team.

Skills

Program/project management

Analytical thinking

Attention to detail

Communication skills

Team collaboration

Problem solving

Education

Diploma in business

Experience in office administration

Tools

Microsoft Office

Microsoft Project

Job description

FACILITIES ADMINISTRATION COORDINATOR

Location: COQUITLAM, BC

Salary: $55,203.10 - $62,584.80 Annually

Reporting to the Director Facilities Maintenance, the Facilities Administration Coordinator is responsible for overseeing work‑order flows, cost allocation, business analytics, and management of the information systems that track maintenance work performed for Directly Managed and Riverview properties and for Commercial Rental Units in the Lower Mainland. The role ensures business processes align and that practices, procedures, and information systems are coordinated. It also ensures maintenance costs are allocated to the appropriate budgets, provides supervision to a Documentation Clerk, and oversees the operations of the front office.

CANDIDATE PROFILE

EDUCATION & EXPERIENCE

• Diploma in business or other relevant discipline.
• Considerable experience in office administration, operations, and/or business analytics and management of information systems, including experience supervising staff.
• Alternatively, an equivalent combination of education, training and experience accepted.

KNOWLEDGE, SKILLS AND ABILITIES

• Considerable knowledge of the rules, practices and processes associated with program/project, accounting, and contract administration.
• Sound knowledge of IT systems and office/accounting applications; excellent computer skills, including advanced proficiency with Microsoft Office products (Word, Excel, PowerPoint, Access, Project) and a willingness to learn new applications.
• Sound knowledge of facility repair and maintenance processes and scheduling.
• Sound knowledge of accounting practices.
• Excellent attention to detail, analytical and problem‑solving skills, and the ability to find and implement practical solutions.
• Excellent communication and interpersonal skills; ability to exercise tact, diplomacy and good judgment with diverse audiences.
• Proficiency in the use of grammar, spelling and punctuation.
• Ability to coordinate the administrative aspects of a site office, work independently and also function effectively in a team environment.
• Ability to supervise with collaborative problem‑solving capabilities.
• Ability to organize and prioritize work to meet deadlines in a fast‑paced environment while responding to numerous diverse and shifting challenges without compromising quality.
• Ability to work under pressure.

BENEFITS

• In‑house training and external courses related to current positions or advancement.
• Wellness programs including physical fitness, smoking cessation, free flu shots, mental health resources, and lunch‑and‑learn lectures.
• Recognition programs such as long‑term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives, including an employee transit pass program and support for alternative sustainable transportation.
• An active social club with seasonal events and group discounts.
• Participation in community and charitable events.

At BC Housing, we are committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous peoples, people with disabilities, and all people of all sexual orientations and gender identities. We are committed to an inclusive and barrier‑free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact [e-mail].