Administrative Assistant - Enhance West Van

District of West Vancouver; West Vancouver; On-site; CAD 41,000 - 46,000; Part time

Job summary

The District of West Vancouver, through Enhance West Van, seeks a permanent part-time Administrative Assistant to deliver high-level executive and administrative support while overseeing digital marketing and communications. Reporting to the Executive Director, you will prepare reports, minutes, Board packages, and coordinate meetings.

The role emphasizes strong organizational ability, independent judgment, and diplomacy, plus knowledge of software applications and non-profit relationships with

Qualifications

• Completed courses in administration support.
• Experience in communications or marketing preferred.
• At least three years’ experience in an office environment.
• A valid BC Driver's Licence.

Responsibilities

• Providing general administrative support including reports, presentations, statistics, correspondence, Board packages, agendas and meeting minutes.
• Coordinating meetings and taking minutes.
• Managing digital communications, social media and online marketing.
• Supporting the Executive Director in projects and event planning as required.
• Organizing office functions including mail distribution, scheduling, supplies, filing and records.
• Providing communications to internal and external stakeholders.

Skills

Organizational skills

Multi-tasking

Communication

Stakeholder relations

Judgement & diplomacy

Software applications

Education

Administration support courses

Tools

Microsoft Office

Job description

Administrative Assistant - Enhance West Van

(PermanentPart-Time)

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.

The West Vancouver Community Services Department, in partnership with Enhance West Van, has an opening for a permanent part-time Administrative Assistant. This role is primarily focused on providing high-level executive and administrative support, while also overseeing digital marketing and communications. This position plays an important role in supporting the day-to-day operations of Enhance West Van, while also contributing to the organization’s public engagement initiatives. Reporting to the Executive Director of Enhance West Van, this position will be responsible for:

• Providing general administrative support including the preparation of reports, presentations, statistics, correspondence, Board packages, agendas, and meeting minutes;
• Assisting in the coordination of meetings and taking minutes;
• Managing digital communications, social media, and online marketing;
• Supporting the Executive Director in projects and event planning as required;
• Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;
• Providing communications to internal and external stakeholders.

The preferred candidate will possess: exceptional organizational and multi-tasking abilities; the ability to establish and maintain effective working relationships; the ability to exercise independent judgment, initiative, tact, and diplomacy; sound knowledge of software applications; and knowledge of non-profit organizations and its relationships with members and community residents, local government, and the private sector.

The successful candidate has completed courses in administration support, has experience in communications or marketing, and possesses at least three years’ experience in an office environment, or a combination of education and comprehensive related experience. A valid BC Driver's Licence is required.

The successful candidate will be required to supply an acceptable Police Information Check and a copy of their credentials.

Position Status

Exempt – Permanent Part-Time

Hours of Work

21 hours per week. Hours and days of work may vary and must be available for day and evening shifts.

Rate of Pay

$41,200 - $46,300 per year

Closing Date

11:59 p.m. on Sunday, November 1, 2026

00240-26-EXEMPT-14

If you have any questions please contact us at [e-mail]