Administrative Assistant: Dynamic Office & Reception

Ottawa Salus Corporation; Ottawa; On-site; CAD 42,000 - 55,000; Full time

Job summary

The Ottawa Salus Corporation is seeking an Administrative Assistant to join the administrative team, sharing reception duties and supporting the Management Team with coordination, logistics, and clerical tasks.

The role focuses on welcoming clients, handling mail, scheduling, preparing documents, and maintaining office equipment and supplies while upholding the organization's mission and client-centered approach.

Qualifications

• High School Diploma or equivalent with formal administrative training.
• Administrative experience in an office setting.
• Knowledge of computer systems.
• Proficiency in various computer software programs.
• Familiarity and comfort with Salus’ clientele.

Responsibilities

• Performs reception duties including telephone, greeting visitors, taking messages and issuing receipts.
• Prepares and designs documents, letters, memos, reports, staff IDs, etc.
• Updates Salus website and maintains office filing system.
• Monitors and maintains office equipment; coordinates maintenance and supplies.
• Keeps weekly schedules and supports shared property and housing management tasks.

Skills

Communication

Public relations

Interpersonal skills

Discretion

Mental health awareness

Time management

Teamwork

Initiative

Stress management

Promotional material design

Organization

Office equipment knowledge

Education

High School Diploma or equivalent with administrative training

Tools

Microsoft Office

WordPress

Zoom

OneDrive

Database software

Excel

Job description

The Ottawa Salus Corporation is seeking an Administrative Assistant to join the administrative team, sharing reception duties and supporting the Management Team with coordination, logistics, and clerical tasks.

The role focuses on welcoming clients, handling mail, scheduling, preparing documents, and maintaining office equipment and supplies while upholding the organization's mission and client-centered approach.