Onsite Office Services & Facilities Assistant

McMillan LLP; Ottawa; On-site; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Growth

Mentorship and Support

Training as Software Evolves

Fun Work Environment

Job summary

McMillan LLP in Ottawa is seeking an Office Services Assistant to join the National Business Centre & Facilities Team. The role covers photocopying, mail and couriers, scanning, faxing, inventory control, and supporting the reception and hospitality concierge services.

You will help maintain the office environment, setup meeting spaces, and coordinate repairs and events. Requirements include a minimum of 2 years in a professional office setting, strong customer service and communication skills,

Qualifications

• Minimum 2 years’ experience in a professional office environment.
• Strong customer service, communication and technology skills.
• Professional, calm and positive demeanor.
• Sound judgment, discretion and respect for client confidentiality.
• Able to work independently and collaboratively, and take direction well.

Responsibilities

• Sorting, digitizing, and archiving incoming mail and couriers.
• Processing outgoing mail and couriers using carrier platform.
• Sending and distributing incoming electronic faxes.
• Digital imaging and document handling.
• Printing, collating and binding documents; track monthly statistics.
• Process department invoices and maintain office supplies inventory.
• Set up furnishings and equipment for meetings and events; coordinate moves.
• Provide reception coverage and assist with Hospitality Concierge tasks.
• Support Audio Visual needs for meetings and coordinate virtual meetings (Teams/Webex/Zoom).
• Assist with office repairs/maintenance and respond to facilities requests.

Skills

Customer service

Communication

Technology skills

Tools

Microsoft Office 365

Job description

McMillan LLP in Ottawa is seeking an Office Services Assistant to join the National Business Centre & Facilities Team. The role covers photocopying, mail and couriers, scanning, faxing, inventory control, and supporting the reception and hospitality concierge services.

You will help maintain the office environment, setup meeting spaces, and coordinate repairs and events. Requirements include a minimum of 2 years in a professional office setting, strong customer service and communication skills,