Administrative Assistant – Competition # AD 26:081

Brandon University; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Pension plan

Professional development and learning

Job summary

Marymound is seeking an Administrative Assistant to provide professional support to the Executive Assistant and various departments. You will coordinate meetings, maintain records, and deliver exceptional service to employees, youth and families in a culturally safe environment.

The role requires 2+ years of admin experience, a diploma or certificate in Office Administration, and strong Microsoft 365 skills. This is a permanent full-time on-site position with a comprehensive benefits package.

Qualifications

• Diploma or certificate in Office Administration or related field, or equivalent experience.
• Minimum of two years of progressively responsible administrative experience.
• Advanced proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities with independence.
• Strong interpersonal and customer service skills.
• Sound judgment, confidentiality, and professionalism.
• Commitment to respectful, culturally safe service delivery.

Responsibilities

• Provide professional administrative support to the Executive Assistant and leaders.
• Coordinate meetings, calendars, appointments, and events.
• Prepare, format, edit, and proofread documents and presentations.
• Maintain accurate electronic and paper records.
• Greet and assist employees, visitors, and community partners.
• Coordinate office supplies, travel, and meeting logistics.
• Handle confidential information with discretion.
• Foster a respectful, collaborative, culturally safe workplace.

Skills

Microsoft 365

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Interpersonal skills

Customer service

Confidentiality

Cultural safety

Education

Diploma or certificate in Office Administration

Business Administration

Related field/Equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Marymound Posted: October 13, 2026
Expires: November 20, 2026

Competition # AD 26:081
Administration: Permanent Full-Time, 80 Hours Bi-Weekly / 1.0 FTE: Days

At Marymound, our employees make a meaningful contribution to the lives of children, youth, and families every day. As one of Manitoba's leading human service organizations, we are committed to delivering relationship-centred, culturally grounded services that promote safety, belonging, healing, and hope.

Marymound is committed to strengthening Indigenous perspectives, relationships, and ways of knowing throughout our organization. Because many of the children, youth, and families we serve are First Nations, Métis, and Inuit, we are working to build a workforce that reflects the communities we serve and creates culturally safe, inclusive, and welcoming environments for everyone.

If you are looking for an opportunity to contribute your skills in an organization that values respect, relationships, continuous learning, and meaningful work, we encourage you to apply.

About the Role

Reporting to the Executive Assistant, the Administrative Assistant provides professional administrative and operational support to assigned programs and departments across Marymound.

As an integral member of our administrative team, you will help ensure the organization operates efficiently by coordinating meetings, preparing documents, maintaining records, supporting office operations, and providing exceptional service to employees, children, youth, families, visitors, and community partners. This position requires sound judgment, exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Provide professional administrative support to the Executive Assistant and assigned leaders.
• Coordinate meetings, calendars, appointments, and organizational events.
• Prepare, format, edit, and proofread correspondence, reports, presentations, agendas, and meeting materials.
• Maintain accurate electronic and paper records in accordance with organizational standards.
• Serve as a welcoming and professional first point of contact for employees, children, youth, families, visitors, and community partners.
• Coordinate office supplies, meeting logistics, travel arrangements, and other administrative functions.
• Exercise sound judgment and discretion while handling confidential organizational information.
• Contribute to a respectful, collaborative, and culturally safe workplace.

What You’ll Bring

• A diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• A minimum of two (2) years of progressively responsible administrative experience.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent organizational, communication, and time management skills.
• Exceptional attention to detail and accuracy.
• The ability to manage multiple priorities while working independently.
• Strong interpersonal and customer service skills.
• Sound judgment, professionalism, and the ability to maintain confidentiality.
• A commitment to respectful relationships and culturally safe service delivery.

We Offer

• Competitive compensation.
• Comprehensive benefits package.
• Pension plan.
• Professional development and learning opportunities.
• A collaborative, supportive, and inclusive work environment.
• The opportunity to contribute to services that make a meaningful difference in the lives of children, youth, and families.

Our Commitment

Marymound is committed to building a workforce that reflects the communities we serve. We strongly encourage applications from First Nations, Métis, and Inuit candidates. Preference may be given to qualified Indigenous applicants in accordance with Marymound's Indigenous Employment Preference Policy and applicable legislation.

Marymound is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request for candidates participating in all stages of the selection process.

Close Date: August 22, 2026, by 11.59 PM