Executive Support & Meetings Coordinator

Marymound; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Health and dental benefits

Pension plan

Professional development and learning

Supportive, collaborative team

Job summary

Marymound is seeking an Administrative Assistant to provide hands-on coordination and day-to-day support to leaders, programs, and departments in Winnipeg. You will help keep information accurate, schedules organized, and meeting materials prepared while serving as a point of contact for staff, clients, and partners.

The role requires a diploma or certificate in Office Administration and at least two years of relevant experience, with strong MS 365 skills and excellent communication.

Qualifications

• Diploma or certificate preferred; equivalent education and experience may be considered.
• At least two years of progressively responsible administrative experience.
• Experience supporting multiple leaders or departments is an asset.
• Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong written, verbal, interpersonal, proofreading, and customer service skills.
• Excellent organization, time management, accuracy, and ability to manage competing priorities.
• Discretion and confidentiality are essential.
• Respect for Indigenous cultures and culturally safe, relationship-centred service.

Responsibilities

• Provide administrative support to executives, including drafting, editing, formatting, and proofreading documents and meeting materials.
• Develop tools and documents using Adobe forms, Excel, tracking tools, matrices, statistics, and PowerPoint.
• Coordinate calendars, meetings, travel, and venues; arrange rooms and meals as needed.
• Assist with board and leadership meeting materials and cross‑department coordination.
• Maintain accurate records, filing systems, and data entry; support reporting efforts.
• Order and monitor office supplies and general operations.
• Support onboarding, special projects, and process improvements.
• Handle sensitive information with confidentiality and policy compliance.
• Contribute to a respectful, culturally safe workplace and report hazards.

Skills

MS Office 365

Administrative support

Communication skills

Time management

Attention to detail

Education

Diploma or certificate in Office Administration or related field

Tools

Microsoft Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

Marymound is seeking an Administrative Assistant to provide hands-on coordination and day-to-day support to leaders, programs, and departments in Winnipeg. You will help keep information accurate, schedules organized, and meeting materials prepared while serving as a point of contact for staff, clients, and partners.

The role requires a diploma or certificate in Office Administration and at least two years of relevant experience, with strong MS 365 skills and excellent communication.