Human Resources Assistant

The Link: Youth and Family Supports; Winnipeg; On-site; CAD 45,000 - 65,000; Full time

Job summary

The Link: Youth and Family Supports in Winnipeg is seeking a dedicated Human Resources Administrator to provide professional and confidential administrative support. You will liaise between HR and staff to ensure timely responses, accurate documentation, and smooth processes across onboarding, recruitment, and records management.

Full-time, on-site role based in Manitoba, requiring 1–2 years of admin experience, strong MS Office skills, and a commitment to maintaining confidentiality.

Qualifications

• Minimum 1–2 years administrative experience.
• Experience with databases is a plus.
• Experience within child welfare is an asset.
• Knowledge of Indigenous language and culture is an asset.
• Excellent organizational and time management skills.
• Proficient in Windows and MS Office applications.
• Strong interpersonal and communication skills.
• Ability to work independently and in a team.
• Sound ability to handle confidential information.

Responsibilities

• Support HR staff with administrative tasks and inquiries.
• Manage HR Inbox and correspondence, including employment verification letters.
• Process mail and courier requests; maintain employee files.
• Update HRMS and intranet with employment information and verifications.
• Maintain Work Break Orders and averaging permits per policy.
• Assist with onboarding logistics and orientation for new hires.
• Coordinate posting, applicant tracking, and interview scheduling.
• Prepare clearance emails and status updates for new hires.
• Attend meetings and support HR projects as required.

Skills

HR administration

Database management

MS Office

Communication

Organizational skills

Attention to detail

Team collaboration

Education

Office skills diploma

Human Resources education asset

Tools

MS Office

SharePoint

Recruitment software

HRMS

Job description

About The Link: Youth and Family Supports

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

SUMMARY

Provides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Primary Responsibilities

Human Resource Administration

• Support all HR staff with administrative tasks
• Monitor and coordinate HR Inbox for general inquires, resumes, documentation, etc. and forward to appropriate contact for follow up including employment verification letters
• Retrieve, date stamp and distribute incoming/outgoing mail, courier requests
• Assists with employee file retrieval, including terminated and/or off-site storage files.
• Updates Human Resource Intranet as required
• Updates and maintain the Organization database and HRMS for all areas of conditions of employment; including follow up of required educational verification and/or confirm with internal candidate file
• Maintains Work Break Orders and Averaging Permits (Employment Standards) for The Link Programs
• Attends and contributes to all appropriate meetings and related committees
• Assist with HR Reporting and Projects as required

Onboarding

• Arrange new hire orientations
• Prepare and assist with hire packages for new employees
• Assists in organizing and implementing human resources workshops, lunch & learns, etc.
• Receives and updates tracker with reports from The Link Scheduler/Training Coordinator; including but not limited to, First Aid/CPR, NVCI, Suicide Intervention, Child and Adolescent Development, Intro to Youth Care Practice; etc.
• Coordinates Onboarding Tracker and schedules follow-ups

Organization Administration

• First point of contact for Human Resources Department
• Creates and maintains a position or desk reference
• Adheres to established standards for documentation, correspondence, email and filing
• Participates in compliance training for the position as defined in The Link policy
• Other duties related to Human Resource functions

Employment/Recruitment

• Receive and review posting requests, ensuring all required information is accurate and brand consistent. Upon approval, post positions on Intranet through Recruitment software. Distribute postings to external organizations. Create electronic and hard copy competition folders with applicable documentation added for next recruitment efforts
• Manage and maintain applicant tracking system
• Assists with collection of resumes, compiling screening guides then forwards competition files to the Human Resource Consultant or Supervisor for screening. Schedules all interviews for HR or people leaders
• Complete reference check as required
• Requesting, following up and processing Criminal Reference Check w/VS, Child Abuse Registry Checks, Adult Abuse Registry Check (if applicable), Prior Contact Checks (PCC) for all new employees. Update the Checks Tracking database
• Send for Follow up on positive PCC checks with applicable agencies
• Provide clearance emails, or status updates on new hires to Supervisors for ALL forms of required documentation
• Responsible for organizing job fair booth and materials for recruitment purposes. Also attends job fairs as needed

Experience

• Minimum 1-2 years administrative experience
• Experience working with databases
• Experience within the child welfare system is an asset
• Knowledge of Indigenous language and culture is an asset
• Excellent organizational and time management skills
• Intermediate computer proficiency: Windows, MSOffice (Word, Excel, PowerPoint, Outlook, SharePoint etc.)
• Excellent interpersonal, organizational and communication skills
• Willingness to complete orientation and in-service training as per The Link policy
• Ability work independently and as part of a team
• Strives to create positive, memorable client experiences
• Work collaboratively and cooperatively with all levels of HR Team
• Demonstrates effective listening techniques; ensures mutual understanding of current subject
• Sensitivity to confidential information
• Makes suggestions for improvements and focuses on tasks completion
• Manage Stress; able to work autonomously and remain calm under pressure
• Value Diversity
• Models organizational norms in the conduct of business activities
• Makes decisions in accordance with established guidelines or commonly accepted practice

Education

• Graduate of a recognized business/office skills program or equivalent
• Education in Human Resources is an asset

Conditions Of Employment

• Satisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks and a clear Adult Abuse Registry check, all done within the last 3 months

HOURS OF WORK

Full-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However, the role may require occasional evening or weekend work based on the needs of the organization.

APPLICATION DEADLINE

Sept 2nd, 2026

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity, please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is an equal opportunity employer, Indigenous people, women, visible minorities, and persons with disabilities are encouraged to apply. The Link is committed to developing and retaining a diverse workforce. We thank all applicants for their interest, but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit https://thelinkmb.easyapply.co/.

Please visit our careers page to see more job opportunities.