Administrative Assistant AA-26-081 (Repost)

Marymound; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Health and dental benefits

Pension plan

Professional development and learning

Supportive, collaborative team

Job summary

Marymound is seeking an Administrative Assistant to provide hands-on coordination and day-to-day support to leaders, programs, and departments in Winnipeg. You will help keep information accurate, schedules organized, and meeting materials prepared while serving as a point of contact for staff, clients, and partners.

The role requires a diploma or certificate in Office Administration and at least two years of relevant experience, with strong MS 365 skills and excellent communication.

Qualifications

• Diploma or certificate preferred; equivalent education and experience may be considered.
• At least two years of progressively responsible administrative experience.
• Experience supporting multiple leaders or departments is an asset.
• Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong written, verbal, interpersonal, proofreading, and customer service skills.
• Excellent organization, time management, accuracy, and ability to manage competing priorities.
• Discretion and confidentiality are essential.
• Respect for Indigenous cultures and culturally safe, relationship-centred service.

Responsibilities

• Provide administrative support to executives, including drafting, editing, formatting, and proofreading documents and meeting materials.
• Develop tools and documents using Adobe forms, Excel, tracking tools, matrices, statistics, and PowerPoint.
• Coordinate calendars, meetings, travel, and venues; arrange rooms and meals as needed.
• Assist with board and leadership meeting materials and cross‑department coordination.
• Maintain accurate records, filing systems, and data entry; support reporting efforts.
• Order and monitor office supplies and general operations.
• Support onboarding, special projects, and process improvements.
• Handle sensitive information with confidentiality and policy compliance.
• Contribute to a respectful, culturally safe workplace and report hazards.

Skills

MS Office 365

Administrative support

Communication skills

Time management

Attention to detail

Education

Diploma or certificate in Office Administration or related field

Tools

Microsoft Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

About Marymound

Marymound supports children, youth, and families through programs and services focused on healing, belonging, and well-being. We are committed to respectful relationships, culturally safe service, and a workplace that reflects the communities we serve. As many of the people we serve are First Nations, Métis, and Inuit, we strongly encourage Indigenous applicants.

About the Role

Reporting to the Executive Assistant, the Administrative Assistant provides day-to-day administrative and operational support to assigned leaders, programs, and departments. This is a hands‑on coordination role that helps keep information accurate, schedules organized, meetings prepared, and office activities running smoothly. The position works with employees and leaders across Marymound and serves as a point of contact for children, youth, families, visitors, and community partners.

Key Responsibilities

• Provide administrative support to the Executive Assistant and assigned leaders, including preparing, editing, formatting, and proofreading correspondence, reports, forms, spreadsheets, presentations, and meeting materials.
• Develop and format administrative tools and documents, including Adobe forms, Excel spreadsheets, tracking tools, matrices, statistics, PowerPoint presentations, and other materials to support departmental operations, reporting, and information management.
• Coordinate calendars, appointments, meetings, interviews, training sessions, and events; arrange rooms, technology, refreshments, and required materials.
• Assist with Board, Executive Leadership, and organizational meeting materials, as assigned, and coordinate travel and accommodation arrangements when needed.
• Maintain accurate electronic and paper records, filing systems, document versions, databases, and data‑entry records; assist with statistical reporting and information management.
• Order and monitor office supplies and administrative resources and support general office operations.
• Support onboarding activities, cross‑department administrative needs, special projects, process improvements, and organizational initiatives.
• Handle organizational, employee, client, and other sensitive information with discretion and in accordance with policies and applicable requirements.
• Contribute to a respectful, collaborative, culturally safe workplace; follow health and safety procedures and report hazards or concerns as required.
• Respond to routine inquiries, screen and direct calls and correspondence, welcome visitors, and connect requests with the appropriate person or department.

Qualifications and Experience

• A diploma or certificate in Office Administration, Business Administration, or a related field is preferred; an equivalent combination of education and experience may be considered.
• At least two (2) years of progressively responsible administrative experience.
• Experience supporting multiple leaders or departments is an asset.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience with electronic records management systems and virtual meeting platforms is an asset, along with the ability to learn new software.
• Strong written, verbal, interpersonal, proofreading, and customer service skills.
• Excellent organization, time management, accuracy, and attention to detail, with the ability to manage competing priorities and deadlines with minimal supervision.
• Sound judgment, initiative, discretion, and a demonstrated ability to maintain confidentiality.
• Respect for Indigenous cultures, histories, and ways of knowing, and a commitment to culturally safe, relationship‑centred service. Understanding the impacts of colonization and intergenerational trauma is an asset.

Working Conditions

This is a full‑time, office‑based position, primarily during regular business hours. The work involves extended computer use, frequent interruptions, changing priorities, and managing multiple deadlines. Occasional lifting of office supplies, files, or meeting materials and some flexibility in hours to support meetings, events, or operational needs may be required.

Why Join Marymound?

• Competitive compensation
• Comprehensive health and dental benefits
• Pension plan
• Professional development and learning opportunities
• A supportive, collaborative, and team‑oriented work environment

Pre‑Employment Requirements

• Must be legally eligible to work in Canada for the duration of employment.
• Must be able to meet Marymound’s pre‑employment screening and verification requirements. These may include a Criminal Record Check, Vulnerable Sector Check where applicable, Child Abuse Registry Check, Adult Abuse Registry Check, driver’s abstract where required, reference checks, and verification of employment, education, and residential information.
• Marymound is not currently able to support applications for work permits, Labour Market Impact Assessments (LMIAs), or other employment‑related immigration authorizations for this position.

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