Human Resources Assistant

The-Link-Youth-and-Family-Supports; Winnipeg; On-site; CAD 42,000 - 55,000; Full time

Job summary

The Link: Youth and Family Supports in Winnipeg is seeking an experienced Administrative Human Resources Assistant to provide professional, confidential support to the HR team. This on-site role focuses on communication, documentation, and coordinating HR processes to ensure smooth operations.

You will manage the HR inbox, assist with onboarding, maintain HRMS and databases, and help organize trainings and job postings.

Qualifications

• Minimum 1–2 years administrative experience.
• Experience with databases and MS Office.
• Experience in child welfare is an asset.
• Knowledge of Indigenous language and culture is an asset.

Responsibilities

• Provide professional administrative support to the Human Resources team.
• Manage HR inbox, resumes, documentation and employment verifications.
• Maintain organization databases and HRMS; support reporting.
• Coordinate onboarding and new hire orientations.
• Post job openings and manage applicant tracking system.
• Support compliance, records checks and file retrieval.

Skills

Administrative support

Database experience

Interpersonal communication

MS Office proficiency

Organizational skills

Team collaboration

Confidentiality

Education

Graduate of a recognized business/office skills program

Education in Human Resources is an asset

Tools

MS Office (Word/Excel/PowerPoint/Outlook)

SharePoint

Recruitment software / Applicant tracking

HRMS

Intranet

Job description

About The Link: Youth and Family Supports

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

SUMMARY

Provides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

PRIMARY RESPONSIBILITIES

HumanResource Administration

• Support all HR staff withadministrative tasks
• Monitor and coordinate HR Inboxfor general inquires, resumes, documentation, etc. and forwardto appropriate contact for follow up includingemployment verification letters
• Retrieve,date stamp and distribute incoming/outgoing mail, courierrequests
• Assists with employeefile retrieval, including terminated and/or off-site storagefiles.
• Updates Human ResourceIntranet as required
• Updatesand maintain the Organization database and HRMS for allareas of conditions of employment; including follow up of requirededucational verification and/or confirm with internal candidate file
• Maintains Work Break Orders andAveraging Permits (Employment Standards) for The Link Programs
• Attends and contributes toall appropriate meetings and related committees
• Assist with HR Reporting andProjects as required

Onboarding

• Arrange new hireorientations
• Prepareand assist with hire packages for new employees
• Assists in organizingand implementing human resources workshops, lunch & learns, etc.
• Receives and updates trackerwith reports from The Link Scheduler/Training Coordinator;including but not limited to, First Aid/CPR, NVCI, Suicide Intervention,Child and Adolescent Development, Intro to Youth Care Practice; etc.
• Coordinates Onboarding Trackerand schedules follow-ups

Organization Administration

• First point of contact forHuman Resources Department
• Createsand maintains a position or desk reference
• Adheresto established standards for documentation,correspondence, email and filing
• Participates in compliancetraining for the position as defined in The Link policy
• Other duties related to HumanResource functions

Employment/Recruitment

• Receiveand review posting requests, ensuring all required informationis accurate and brand consistent.Upon approval, postpositions on Intranet through Recruitment software.Distributepostings to external organizations.Create electronic and hardcopy competition folders with applicable documentation added for nextrecruitment efforts
• Manageand maintain applicant tracking system
• Assists with collection ofresumes, compiling screening guides then forwards competition files to theHuman Resource Consultant or Supervisor for screening.Schedules all interviews for HR or people leaders
• Completereference check as required
• Requesting,following up and processing Criminal Reference Check w/VS, ChildAbuse Registry Checks, Adult Abuse Registry Check (if applicable), PriorContact Checks (PCC) for all new employees.Update the ChecksTracking database
• Send for Follow up on positivePCC checks with applicable agencies
• Provide clearance emails, orstatus updates on new hires to Supervisors for ALL forms of requireddocumentation
• Responsible for organizing jobfair booth and materials for recruitment purposes. Also attends job fairsas needed

EXPERIENCE

• Minimum 1-2 years administrative experience
• Experience working with databases
• Experience within the child welfare system is an asset
• Knowledge of Indigenous language and culture is an asset
• Excellent organizational and time management skills
• Intermediate computer proficiency: Windows, MSOffice (Word, Excel, PowerPoint, Outlook, SharePoint etc.)
• Excellent interpersonal, organizational and communication skills
• Willingness to complete orientation and in-service training as per The Link policy
• Ability work independently and as part of a team
• Strives to create positive, memorable client experiences
• Work collaboratively and cooperatively with all levels of HR Team
• Demonstrates effective listening techniques; ensures mutual understanding of current subject
• Sensitivity to confidential information
• Makes suggestions for improvements and focuses on tasks completion
• Manage Stress; able to work autonomously and remain calm under pressure
• Value Diversity
• Models organizational norms in the conduct of business activities
• Makes decisions in accordance with established guidelines or commonly accepted practice

EDUCATION

• Graduate of a recognized business/office skills program or equivalent
• Education in Human Resources is an asset

CONDITIONS OF EMPLOYMENT

• Satisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks and a clear Adult Abuse Registry check, all done within the last 3 months

HOURS OF WORK

Full-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However, the role may require occasional evening or weekend work based on the needs of the organization.

APPLICATION DEADLINE: Sept 2nd, 2026

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity, please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is an equal opportunity employer, Indigenous people, women, visible minorities, and persons with disabilities are encouraged to apply.

The Link is committed to developing and retaining a diverse workforce.

We thank all applicants for their interest, but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit https://thelinkmb.easyapply.co/