Administrative Assistant & Board Secretary

Manitoulin Family Resources; Mindemoya; On-site; CAD 49,000 - 56,000; Full time

Job summary

Manitoulin Family Resources is seeking an Administrative Assistant & Board Secretary to support administrative, clerical, organizational, and secretarial functions for our nonprofit programs across the women's shelter, food bank, and outreach services.

The role emphasizes confidentiality, multitasking, and professional service to staff, clients, Board members, volunteers, and community stakeholders. Strong Microsoft Office skills and CPR/First Aid are required.

Qualifications

• Post-secondary education in communications, office administration, or a related field, or an equivalent combination of education and experience.
• 1-3 years of administrative experience; nonprofit or social services background is an asset.
• Excellent organizational and time-management skills; strong oral and written communication; ability to manage multiple priorities and deadlines.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to maintain confidentiality and handle sensitive information about staff, Board, and clients.
• Current CPR/First Aid certification, valid driver's license, insurable driver's abstract, clean Vulnerable Sector Screening.

Responsibilities

• Provide administrative, clerical, organizational, and secretarial support to ensure effective operation.
• Support service delivery across women's shelter, food bank, outreach, and community programs.
• Manage competing priorities and confidential information; support multiple teams.
• Provide professional service to staff, clients, Board members, volunteers, and community stakeholders.

Skills

Organizational skills

Time-management

Excellent communication

Confidentiality

Supports multiple teams

Education

Post-secondary education in communications or office administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Administrative Assistant & Board Secretary

Job Type: Full‑Time

Wage: $27.00 - $31.00/hour

Manitoulin Family Resources requires 1 Full‑Time Administrative Assistant to provide administrative, clerical, organizational, and secretarial support to ensure the effective and efficient operation of the organization. This position plays an important role in supporting service delivery across our women's shelter, food bank, outreach, and community support programs, helping to ensure smooth and effective day‑to‑day operations. The successful candidate will be comfortable managing competing priorities, working with confidential information, supporting multiple teams, and providing professional service to staff, clients, Board members, volunteers, and community stakeholders.

The successful candidate will have:

• Post‑secondary education in communications, office administration, or a related field, or an equivalent combination of education and experience.
• 1-3 years of administrative experience. Experience working within a nonprofit, social services, healthcare, or community services environment considered an asset.
• Excellent organizational and time‑management skills, Exceptional communication skills (Oral & Written) with the ability to manage multiple priorities and deadlines in a fast‑paced environment.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and related office software.
• Demonstrated ability to maintain strict confidentiality and appropriately handle sensitive organizational, employee, Board, and client information.
• Current CPR/First Aid certification, valid driver's license, insurable driver's abstract, clear Vulnerable Sector Screening, and proof of education.

This position is a full‑time non‑bargaining unit position. The administrative assistant position is committed to working a minimum of 35 hours weekly with occasional work outside typical business hours as required.

We strive to foster an organization that reflects the diversity of the community we serve and welcome applications from all qualified candidates.

We encourage applications from individuals from underserved and underrepresented cultural and racial communities, from First Nations, Inuit and Metis communities, TwoSpirit, LGBTQIA+ communities, and people living with disabilities.

If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

We thank all applicants for their submissions, only those selected for an interview will be contacted.