Administrative Assistant — Boutique Firm (Temp-to-Perm)

Quantum; Toronto; On-site; CAD 40,000 - 57,000; Full time

Job summary

Quantum (Canada) in Downtown Toronto is seeking an Administrative Assistant on a temporary-to-permanent basis. You will provide day-to-day administrative support to a small professional team, manage calendars, handle communications, and assist with billing and documents.

A dependable, organized professional who thrives in a close-knit office will fit well in this collaborative environment. The role offers $35 per hour in an on-site downtown Toronto setting, with permanent opportunities for the

Qualifications

• Previous administrative experience in a professional office environment.
• Experience in a small or boutique professional services firm is preferred.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills and teamwork abilities.

Responsibilities

• Provide day-to-day administrative support to a small professional team.
• Serve as central point of contact for administrative matters.
• Manage calendars, appointments, meetings, and scheduling.
• Prepare, format, proofread, and edit correspondence, reports, and other documents.
• Organize and maintain electronic and physical files, records, and documentation.
• Monitor deadlines and follow up on outstanding matters to ensure priorities are met.
• Handle incoming calls and emails professionally and courteously.
• Assist with billing, document preparation, filing, and general office administration.
• Coordinate office supplies and support daily operations.
• Anticipate administrative needs and provide support within the team.

Skills

Administrative experience

Calendar management

Client communications

Independent worker

Tools

Microsoft Word

Job description

Quantum (Canada) in Downtown Toronto is seeking an Administrative Assistant on a temporary-to-permanent basis. You will provide day-to-day administrative support to a small professional team, manage calendars, handle communications, and assist with billing and documents.

A dependable, organized professional who thrives in a close-knit office will fit well in this collaborative environment. The role offers $35 per hour in an on-site downtown Toronto setting, with permanent opportunities for the