Executive Assistant & Office Manager - On-Site North York

Quantum; Toronto; Remote; CAD 68,000 - 83,000; Full time

Benefits offered by this job

On-site parking

Public transit access

Job summary

Quantum (Canada) in North York, ON is seeking an Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly. This on-site role offers a dynamic environment with opportunities to impact operations and events.

Ideal candidates have 3+ years in EA or admin settings, are highly organized, polished communicators, and comfortable wearing multiple hats in a growing company backed by a global leader in medical aesthetics.

Qualifications

• 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, supporting senior leadership.

Responsibilities

• Provide proactive executive support including calendars, correspondence, meetings, documents and presentations.
• Coordinate business travel, accommodations and itineraries for executives and employees.
• Oversee daily office operations, supplies, facilities, vendors and general administration.
• Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
• Organize corporate events, educational sessions, national sales meetings and international executive visits.
• Anticipate needs, solve problems and improve administrative processes and office efficiency.

Skills

Executive support

Calendar management

Travel coordination

Office operations

Stakeholder communication

Event coordination

Multitasking

Job description

Quantum (Canada) in North York, ON is seeking an Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly. This on-site role offers a dynamic environment with opportunities to impact operations and events.

Ideal candidates have 3+ years in EA or admin settings, are highly organized, polished communicators, and comfortable wearing multiple hats in a growing company backed by a global leader in medical aesthetics.