Client-Facing Administrative Assistant (Office & Records)

Anishinabek Employment & Training Services; Marathon; On-site; CAD 44,100 - 53,900; Full time

Job summary

A community-focused employment service in Marathon is seeking a client-oriented Administrative Assistant. This role includes managing office reception, documentation preparation, and information management. Candidates must have relevant education, office administration experience, and skills in MS Office and CRM systems. The position emphasizes customer service and understanding Indigenous culture. Applicants must reside in Marathon or be willing to relocate. This full-time position offers a salary of $49,000 per year.

Qualifications

• Certification or diploma in Office Administration or similar program/equivalency.
• Experience working in a law office or other professional office.
• Excellent MS Office skills.

Responsibilities

• Manage office reception, answering calls and greeting visitors.
• Identify intake matters and gather information per office policies.
• Prepare documentation including letters and reports.

Skills

Excellent computer (MS Office) skills

Excellent information management (MS CRM) skills

Excellent customer/client-oriented service skills

Excellent oral and written communication skills

Knowledge of community and legal resources

Office administration experience

Lived experience with respect to Indigenous culture

Education

Certification or diploma in Office Administration

Tools

Microsoft CRM

Job description

We are seeking a client-oriented Administrative Assistant i nour office located at Peninsula Square in Marathon, Ontario. The Adminstrative Assistant will be responsible for managing office reception, identifying intake matters, gathering and inputting information, making appropriate referrals, document preparation and general office administration duties.

Employment Type

Full Time

Job Occupation Type

Administrative Assistant

Total Positions

1

Wage

$49,000

Hours/Week

0

Days of Work

n/a

Closing Date / Apply By

3/30/2026

Start Date

n/a

Duties

Managing office reception by answering the telephone and greeting people who come in to the clinic.

Identifying matters for intake and gathering information in accordance with office policies and procedures

Making appropriate referrals

Information management and documentation using a Microsoft CRM system

Documentation preparation including letters, reports, and legal documents.

Event planning, membership administration and liaison.

Processing incoming and outgoing mail, paper digitizing, scanning, photocopying, filing, office administration, ordering supplies and other related duties required

Qualifications

Certification or diploma in Office Administration or similar program/equivalency

Experience working in a law office or other professional office

Excellent computer (MS Office) and information management (MS CRM) skills

Excellent customer/cliet-oriented service skills

Excellent oral and written communication skills

Knowledge of community and legal resources

Office administration experience

Lived experience/competency with respect to Indigenous culture and issues

Membership/Interest in joining Administrative Professional Association.AAP an asset

Only applicants living in Marathon or who confirm their understanding that the position is in Marathon, will be granted an interview.

We welcome applicants from Indigenous people, racialized and inclusion and we will provide accommodation during the hiring process upon request. All information relating to accodation measures will be addressed confidentially.

Interested applicants are asked to submit their resume and cover letter: