Executive Assistant

Shawenim Abinoojii Inc.; Winnipeg; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Personal leave days

Pension plan

Benefits package

On-site parking

Job summary

Shawenim Abinoojii Inc. in Winnipeg is seeking an Executive Assistant to support the Executive Director and Board of Directors. You will manage scheduling, correspondence and meeting logistics in a fast-paced, First Nations–led nonprofit setting.

The role requires a minimum of five years EA experience, strong MS Office skills, confidentiality, and the ability to coordinate across teams. A valid driver’s license and relevant post-secondary education are assets.

Qualifications

• Five years of Executive Assistant experience required.
• Valid driver's license and a reliable vehicle with a satisfactory driver abstract is required.
• ASIST, NVCI, First Aid CPR and other related trainings considered an asset.
• Must have Grade 12 education and relevant post secondary education
• Strong interpersonal skills and ability to work in a fast-paced environment with a high attention to detail
• Strong proficiency in Microsoft Office Suite
• Strong oral and written communication skills
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities
• Ability to work independently as well as part of a multidisciplinary team
• Understand confidentiality and ethical principles in working with sensitive information and client relationships
• Demonstrate knowledge and/or understanding of First Nations perspectives, culture and traditional philosophies
• Ability to speak Anishinaabe an asset
• Must have a clear child and adult abuse registry checks, criminal record check with vulnerable sector search and Prior Contact Check

Responsibilities

• Schedule, arrange and confirm meetings and space
• Arrange travel, accommodations, per diems and meals
• Maintain all notes, minutes and motions of meetings
• Compose and manage correspondence, reports and various documents as required
• Communication of motions
• Serve as a confidential assistant to the Executive Director and senior management
• Composing correspondence, reports and recommendations independently
• Preparing meeting materials for all meetings as required; serving as recording secretary, taking and transcribing minutes; ensuring dissemination of minutes including safekeeping of historical documents; ensuring board members are aware of meeting dates and that all details for the meetings are completed in advance
• Completion of reports as requested by the Executive Director
• Reconcile & obtain approvals for Executive Director expenses
• Schedule, arrange and confirm meetings and space for Manager and staff meetings
• Maintain all Organizational documents
• Participate in or manage special projects as required
• Filing, photocopying, scanning and faxing of office documents

Job description

Job Opportunity

Position: Executive Assistant

Conditions: Full-Time, Term

Location: 865 Main Street

Closing Date: Open until filled

Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led organization. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model.

BENEFITS

• Competitive Salary
• Personal Leave Days and Paid Time Off
• Employer-Matched Pension Plan
• Comprehensive Benefits Package
• On-site Parking

OVERVIEW

Reporting to the Executive Director, the Executive Assistant will be responsible for supporting the Executive Director and Board of Directors.

RESPONSIBILITIES

Support the Board of Directors

• Schedule, arrange and confirm meetings and space
• Arrange travel, accommodations, per diems and meals
• Maintain all notes, minutes and motions of meetings
• Compose and manage correspondence, reports and various documents as required
• Communication of motions

Support the Executive Director

• Serve as a confidential assistant to the Executive Director and senior management
• Composing correspondence, reports and recommendations independently
• Preparing meeting materials for all meetings as required; serving as recording secretary, taking and transcribing minutes; assuring appropriate dissemination of minutes including safekeeping of historical documents; ensuring that board members are made aware of meeting dates and that all details for the meetings are completed in advance
• Completion of reports as requested by the Executive Director
• Reconcile & obtain approvals for Executive Director expenses
• Schedule, arrange and confirm meetings and space for Manager and staff meetings
• Maintain all Organizational documents
• Participate in or manage special projects as required
• Filing, photocopying, scanning and faxing of office documents

QUALIFICATIONS

• Five years of Executive Assistant experience required.
• Valid driver's license and a reliable vehicle with a satisfactory driver abstract is required
• ASIST, NVCI, First Aid CPR and other related trainings considered an asset.
• Must have Grade 12 education and relevant post secondary education
• Strong interpersonal skills and ability to work in a fast-paced environment with a high attention to detail
• Strong proficiency in Microsoft Office Suite
• Strong oral and written communication skills
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities
• Ability to work independently as well as part of a multidisciplinary team
• Understand confidentiality and ethical principles in working with sensitive information and client relationships
• Demonstrate knowledge and/or understanding of First Nations perspectives, culture and traditional philosophies
• Ability to speak Anishinaabe an asset
• Must have a clear child and adult abuse registry checks, criminal record check with vulnerable sector search and Prior Contact Check

WETHANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEWWILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEASTCOMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).