#26-74 Administrative Assistant

North Eastern Ontario Family and Children's Services (NEOFACS); Kapuskasing; On-site; CAD 45,000 - 54,000; Full time

Job summary

North Eastern Ontario Family and Children's Services is seeking an Administrative Assistant in Kapuskasing to support the Clerical team with data entry, document formatting, scheduling, and meeting notes.

Ideal candidates have post-secondary Office Administration training, strong Microsoft Office skills, bilingual English/French ability, and access to a vehicle or a valid G class license. Full-time position, on-site work in Kapuskasing.

Qualifications

• Post-secondary education in Office Administration or equivalent.
• Experience in office administration is an asset.
• Proficient with Microsoft Office suite and data entry.
• Bilingual English/French required.
• Valid G Class license or access to vehicle.

Responsibilities

• Provide clerical support including data entry, formatting documents, forms and reports.
• Schedule and attend departmental meetings; take notes as needed.
• Answer reception duties and support operations for the agency.
• Maintain organized, timely, and professional administrative processes.

Skills

Customer service

Communications

Interpersonal skills

Problem solving

Prioritization

Time management

Education

Office Administration Program

Tools

Outlook

Word

Excel

PowerPoint

Job description

Full-time Position in Kapuskasing

As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will be to provide clerical support through data entry functions, formatting documents, forms and reports, schedule, attend and take notes for departmental meetings, perform receptionist duties and other duties as assigned. With demonstrated flexibility, the Administrative Assistants perform tasks and functions in an organized, timely and professional manner, ensuring the efficient and effective operation of the Agency.

Job Requirements (qualifications And Skills)

• Post-secondary education in an Office Administration Program or equivalent education, training and work experience. Previous work experience in office administration is an asset.
• Advanced computer skills with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Exceptional communications and analytical skills.
• Excellent interpersonal, self-motivation and problem-solving skills with the ability of setting priorities.
• Bilingualism (English/French) is required.
• Candidates must possess a minimum G2 driver’s license at the time of application and be willing to obtain a valid G Class driver’s license as a condition of employment or already possess a valid G Class driver’s license and have access to their own vehicle.

Key Details

• Location: Kapuskasing
• Contract type: Full-time
• Salary: $45,073 - $53,691 annually
• Closing date: October 23, 2026
• Competition #: 26-74
• Job Category: Full-Time
• Vacancy Status: Vacant Position

Equal Opportunity / Diversity Statement

NEOFACS is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Working together for the well-being and safety of children, youth and families.