Administrative Assistant - AgeCare Dawson

Bloom Limited Partnership; Calgary; On-site; CAD 38,000 - 52,000; Part time

Job summary

AgeCare Dawson in Chestermere, AB is seeking an Administrative Assistant to support management and staff with daily administrative tasks. The role requires attention to detail, strong organizational skills, and proficiency in Word and Excel.

You will backup Reception, handle accounts payable/receivable, and maintain resident records and census. This is a casual, on-site position with opportunities to support the leadership team and assist with minutes at meetings.

Qualifications

• Prior administrative experience is required.
• Certificate or diploma in administration.
• Strong Microsoft Word and Excel skills.
• Consistently demonstrates AgeCare's values.
• Attention to detail and bookkeeping aptitude.
• Strong planning, follow up, time management & organizational skills.

Responsibilities

• The Administrative Assistant handles day-to-day administrative activities and supports management and staff.
• Provide reception backup as needed.
• Process accounts receivable and accounts payable; safeguard all cash balances.
• Manage admissions, discharges, and update resident information as necessary.
• Provide administrative support to the leadership team.
• Maintain daily census of all residents and occupants of guest suites.
• Keep stationary and supplies stocked and attend meetings to take minutes.
• Act as backup to the Office Manager when required.

Skills

Attention to detail

Planning

Time management

Organizational skills

Multitasking

Communication

Education

Certificate or diploma in administration

Tools

Microsoft Word

Microsoft Excel

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

What Is In It For You:

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

What You Will Need:

• Prior administrative experience required
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare's values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

Work Location: AgeCare Dawson

Address: 77 Merganser Drive West, Chestermere, AB T1X 3J5

Employment Type: Casual

If you're motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!