Administrative Assistant (12 month contract)

TechAlliance of Southwestern Ontario, London Economic Development Corporation; Winnipeg; On-site; CAD 35,000 - 41,000; Full time

Benefits offered by this job

Career Development

Health & Wellness

Time Off

Financial Security

Rewards and Recognition

Community Engagement

Job summary

Canada Life in Winnipeg is seeking an organized Administrative Assistant for a 12-month contract at the Winnipeg Head Office within the Disability Management Services Office. You will handle inquiries, process invoices, manage documents, and maintain confidential employee and client information.

Responsibilities include mail handling, record-keeping, and collaboration with team members to support timely service delivery. The role requires strong communication, accuracy, and discretion.

Qualifications

• Experience in administrative support or related area is an asset.
• Comfort using Microsoft Outlook, Word and Excel, with ability to learn new systems.
• Strong keyboarding and data-entry skills with accuracy.
• Strong organizational and time-management skills, with ability to prioritize multiple tasks.
• Clear, professional written and verbal communication skills.
• Service-focused approach and ability to work with diverse backgrounds.
• Attention to detail and problem-solving skills.
• Ability to work independently while contributing to a team.
• Ability to handle sensitive information with discretion.

Responsibilities

• Respond to inquiries via toll-free line with professional service.
• Process invoices and enter information to support timely payment.
• Open, sort, and distribute incoming mail.
• Scan and upload documents; assign follow-up tasks.
• Prepare and send correspondence to employees, clients and providers.
• Maintain accurate employee and client information in Canada Life systems.
• Coordinate distribution of files from Records Centre.
• Maintain organized records while handling confidential information.
• Collaborate with team and contribute to an inclusive environment.
• Provide additional administrative support as needed.

Skills

Administrative support

Customer service

Data entry

Microsoft Outlook

Microsoft Word

Microsoft Excel

KPI/Documentation

Communication

Confidentiality

Time management

Education

None

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

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Description:

Temporary Full Time

12-month contract | Winnipeg

We’re looking for an organized, service-focused Administrative Assistant to join our Disability Management Services Office (DMSO) team at our Winnipeg Head Office on a 12-month contract.

In this role, you’ll provide important administrative and front-line support that helps our team deliver timely and effective service to employees and clients. You’ll respond to inquiries, process correspondence and invoices, maintain accurate information in our systems, and coordinate documents and records.

What you will do

• Respond to incoming inquiries through the department’s toll-free telephone line and provide professional, helpful and respectful service.
• Process invoices and enter required information to support timely payment.
• Open, sort, prepare and distribute incoming mail.
• Scan and upload documents into the document management system and assign tasks to the appropriate team members for follow-up.
• Prepare and send correspondence to employees, clients and service providers.
• Maintain accurate employee and client information in Canada Life systems, including contact and banking information.
• Review returned mail, investigate address information and coordinate resending when appropriate.
• Coordinate the distribution of files requested from the Records Centre.
• Maintain accurate and organized records while handling sensitive and confidential information with care.
• Work collaboratively with team members and contribute to an inclusive and respectful work environment.
• Provide additional administrative support based on evolving team and business needs.

What you will bring

• Experience in administrative support, customer service, data entry or a related area is an asset.
• Comfort using Microsoft Outlook, Word and Excel, with the ability to learn new systems and technology.
• Strong keyboarding and data-entry skills with a focus on accuracy.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks.
• Clear, professional and respectful written and verbal communication skills.
• A service-focused approach and the ability to work effectively with people from a variety of backgrounds and perspectives.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while contributing to a collaborative and supportive team.
• Ability to handle sensitive and confidential information with discretion.
• Adaptability and a willingness to learn.
• Reliability Status Security Clearance– this can only be completed with candidates who receive an offer of employment. This is a personal security status that isrequiredas a condition of employment before an employee can gain access to Protected B information, assets or work sites as outlined by the Government of Canada website. The cost ofsubmittingthese checks will be covered by Canada Life.

The base salary for this position is between $34,900 - $41,000 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life

We’reunited by a shared purpose: to improve the financial,physicaland mental well-beingof Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.

We’relooking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers,communitiesand each other.Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you!

What we offer

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to$2,000 annuallytowardseducation reimbursement.

• Health & Wellness:Flexible health and dental benefits,plus a $5,000 mental health benefit to support your well-being.

• Time Off:In addition to regular vacation andpersonal days,we support communityinvolvement with avolunteer day.

• Financial Security:Company-matching pension plan,share ownership program andadditionalinvestment options.

• Rewards and Recognition:Employee recognition programs, service milestone celebrations, employee discounts and more!

• Emphasis onCommunity:We provide aworkplace whereemployeesfeel connected and supported throughEmployee Resource Groups (ERGs),mentorshipprograms,socialclubsandevents.

Learn moreabout Canada Life .

We’recommitted to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [e-mail]. All information provided will be handledin accordance withapplicable laws and Canada Life policies.

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted

Location: Winnipeg, MB, CA

Date: Sep 22, 2026