Administration Service Specialist - 6-month Contract

Socket.dev; Winnipeg; Hybrid; CAD 37,000 - 50,000; Full time

Benefits offered by this job

Education reimbursement

Mental health benefit

Volunteer day

Pension plan

Employee discounts

Job summary

Canada Life in Winnipeg is seeking an Administration Service Specialist to support the Underwriting Team Manager, Group Creditor Medical Underwriting. This temporary full-time role is hybrid, with in-office presence two days per week.

You will open, sort and audit incoming documents, distribute emails, perform high-volume data entry across multiple workflow systems, and liaise with internal and external contacts. You will also process orders and invoices and maintain department supplies.

Qualifications

• Post-Secondary education required or equivalent.
• Two years of administrative experience.
• Strong attention to detail and high level of organization.
• Ability to multi-task and meet deadlines under pressure.
• Experience with data entry across multiple systems.
• Proficient with MS Office and SharePoint; Power Automate is a strong asset.

Responsibilities

• Open, sort, process and audit incoming documents and outgoing mail.
• Distribute emails from shared mailbox to proper areas.
• Review evidence of insurability forms for eligibility of coverage.
• Perform high-volume data entry across multiple workflow systems with accuracy.
• Liaise with internal/external contacts to obtain information.
• Process orders and invoices for third-party service providers.
• Maintain inventory of department supplies.

Skills

Attention to detail

Organizational skills

Multitasking

Data entry

Communication

Education

Post-Secondary education level or equivalent

Tools

MS Office (Outlook, Word, Excel)

SharePoint

Power Automate

In-house data management systems

Job description

Temporary Full Time

We are looking for an Administration Service Specialist

Reporting to the Underwriting Team Manager, Group Creditor Medical Underwriting, the Administration Service Specialist is responsible for administrative and supportive duties for the department. This role is aligned to our Toronto head office.

What you will do

• Open, sort, process and audit incoming documents and outgoing mail (scanning, indexing, quality checks, send out customer letters, etc.)
• Distribute email to proper areas from shared mailbox
• Review all evidence of insurability forms/applications/etc. to ensure eligibility of coverage applied for
• Perform high-volume data entry of new applications across multiple workflow systems with a strong focus on accuracy and efficiency
• Liaise with internal/external contacts to confirm or obtain information
• Process orders and invoices for 3rd party service providers
• Maintain inventory of department supplies

What you will bring

• Post-Secondary education level or equivalent
• Two years of work experience in an administrative role
• Strong attention to detail
• High degree of organization
• Ability to multi-task, work under pressure and meet deadlines
• Experience with data entry is required
• Well versed and easily adaptable to computer software such as in-house data management systems and MS Office (Outlook, Word, Excel)
• Experience using Microsoft SharePoint for workflow management and developing automation solutions in Power Automate is a strong asset
• Reliability Status Security Clearance – this can only be completed with candidates who receive an offer of employment. This is a personal security status that is required as a condition of employment before an employee can gain access to Protected B information, assets or work sites as outlined by the Government of Canada website. The cost of submitting these checks will be covered by Canada Life

Given the size and scope of our organization, we have the flexibility for this position to be located in the following head office locations: London or Winnipeg. This role follows a hybrid work model, with an in-office presence required two days per week.

The base salary for this position is between $36,900 - $49,800 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life

We’reunited by a shared purpose: to improve the financial,physicaland mental well-beingof Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.

We’relooking for people who live our values everyday: we step up, we do the right thing, and we deliver - for our customers,communitiesand each other.Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you!

What we offer

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to$2,000 annuallytowardseducation reimbursement.

• Health & Wellness:Flexible health and dental benefits,plus a $5,000 mental health benefit to support your well-being.

• Time Off:In addition to regular vacation andpersonal days,we support communityinvolvement with avolunteer day.

• Financial Security:Company-matching pension plan,share ownership program andadditionalinvestment options.

• Rewards and Recognition:Employee recognition programs, service milestone celebrations, employee discounts and more!
• Emphasis onCommunity:We provide aworkplace whereemployeesfeel connected and supported throughEmployee Resource Groups (ERGs),mentorshipprograms,socialclubsandevents.

Learn moreabout Canada Life.

We’recommitted to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [e-mail]. All information provided will be handled in accordance withapplicable laws and Canada Life policies.

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