administrative assistant

With Love Group ltd.; Winnipeg; Ibrido; CAD 23.000 - 28.000; Part-time

Vantaggi offerti da questo lavoro

Hybrid work arrangement

Descrizione del lavoro

With Love Group ltd. is seeking an Office Operations Coordinator to support staff, manage information flow, and oversee daily operations in a hybrid work environment in Canada. The role emphasizes coordinating teams, improving processes, and ensuring a smooth daily workflow.

The position requires a secondary school graduation certificate and 7 months to 1 year of related experience, with duties spanning scheduling, training, and policy implementation.

Competenze

• Secondary school graduation is required.
• 7 months to less than 1 year of experience in a related role.
• Hybrid work arrangement (in-person and remote) is required.

Mansioni

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Evaluate daily operations and plan/organize daily activities.
• Motivate staff and train new workers.
• Open and distribute mail and other materials.
• Establish and implement office policies and procedures.

Conoscenze

Staff coordination

Operations planning

Motivate staff

Time management

Customer service

Formazione

Secondary (high) school graduation certificate

Strumenti

MS Excel

MS Outlook

SharePoint

Google Docs

Google Drive

Descrizione del lavoro

• Salary 17.00 to 20.00 hourly (To be negotiated) / 15 to 35 hours per week
• Terms of employment Term or contract Part time leading to full time
• Starts as early as2026-11-23 End date:2027-11-23

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Hybrid

Work must be completed both in person and remotely.

Work setting

• Associations and non profit organizations
• Health care institution, facility or clinic
• Advertising, marketing and public relations agency

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Respond to employee questions and complaints
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Supervision

• 16-20 people
• Staff in various areas of responsibility

Certificates, licences, memberships, and courses

• First Aid Certificate

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• SharePoint
• Google Drive
• Electronic mail

Technical terminology

• Legal
• Medical

Area of specialization

• Reports and records
• Contracts

Security and safety

• Bondable
• Criminal record check
• Vulnerable sector check

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Willing to travel regularly
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

With Love Group ltd.

• Health care and social assistance
• 5job postings advertised
• Medium-sized business(between 5 and 100 employees)