Health & Safety Coordinator

Kings Cleaners Inc.; Kitchener; On-site; CAD 27,552 - 35,817; Full time

Job summary

Kings Cleaners Inc. is seeking a proactive Health & Safety and Administrative Coordinator to help maintain our safety program, handle payroll-related tasks, and manage standard office administration.

The role focuses on compliance with Ontario OHSA, WSIB documentation, and ensuring a well-organized operation. The ideal candidate will organize training, maintain records, coordinate JHSC meetings, and support management on various administrative projects while upholding confidentiality and

Qualifications

• Experience in Health & Safety, office administration, HR, or a related field.
• Familiarity with the Ontario Occupational Health & Safety Act is an asset.
• Experience with WSIB administration is an asset.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information professionally.
• Ability to prioritize multiple tasks and work independently.
• Valid Ontario driver’s license with reliable transportation.

Responsibilities

• Coordinate and maintain the Health & Safety Program.
• Ensure compliance with Ontario health and safety legislation.
• Coordinate employee onboarding and mandatory safety training.
• Maintain employee training records and certifications.
• Conduct and document workplace inspections.
• Assist with incident investigations and corrective actions.
• Manage WSIB documentation and claims administration.
• Coordinate Joint Health & Safety Committee (JHSC) meetings and records.
• Maintain Health & Safety manuals, policies, procedures, and forms.
• Assist with payroll preparation.
• Prepare and send customer invoices.
• Prepare quotations and proposals for clients.
• Maintain employee and client files.
• Answer and direct phone calls and emails.
• Perform data entry and document management.
• Assist with scheduling and general office administration.
• Support management with various administrative projects.

Skills

Health & Safety knowledge

Office administration

HR experience

Communication skills

Attention to detail

Confidential information handling

Time management

Valid Ontario driver’s license

Education

WHMIS Certification

JHSC Certification

OH&S or related certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Payroll software

Job description

• Coordinate and maintain the company's Health & Safety Program.
• Ensure compliance with Ontario health and safety legislation.
• Coordinate employee onboarding and mandatory safety training.
• Maintain employee training records and certifications.
• Conduct and document workplace inspections.
• Assist with incident investigations and corrective actions.
• Manage WSIB documentation and claims administration.
• Coordinate Joint Health & Safety Committee (JHSC) meetings and records.
• Maintain Health & Safety manuals, policies, procedures, and forms.
• Ensure PPE requirements are implemented and monitored.
• Assist management during Ministry of Labour inspections and audits.
• Promote a strong culture of workplace safety throughout the company.

Office & Administrative Responsibilities

• Assist with payroll preparation.
• Prepare and send customer invoices.
• Prepare quotations and proposals for clients.
• Maintain employee and client files.
• Answer and direct phone calls and emails.
• Perform data entry and document management.
• Assist with scheduling and general office administration.
• Support management with various administrative projects.

Qualifications

• Experience in Health & Safety, office administration, HR, or a related field.
• Knowledge of the Ontario Occupational Health & Safety Act is considered an asset.
• Experience with WSIB administration is an asset.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information professionally.
• Ability to prioritize multiple tasks and work independently.
• Valid Ontario driver's license with reliable transportation.

Preferred Qualifications (Assets)

• Joint Health & Safety Committee (JHSC) Certification.
• WHMIS, or other Health & Safety certifications.
• Experience in the commercial cleaning, facilities, or service industry.
• Experience using payroll or accounting software.

What We're Looking For

We're looking for someone who is proactive, dependable, and takes pride in keeping things organized. You'll be the person who helps ensure our company remains safe, compliant, and well organized while providing valuable administrative support to our growing team.

What Success Looks Like

The successful candidate is someone who:

• Takes ownership of their responsibilities and follows through without constant supervision.
• Is highly organized and able to manage multiple priorities while meeting deadlines.
• Maintains strict confidentiality with employee, client, and company information.
• Is comfortable learning new systems and adapting as the company grows.
• Communicates professionally and respectfully with employees, clients, and management.
• Demonstrates integrity, accountability, and a strong attention to detail.
• Is committed to supporting a positive, team-oriented workplace and contributing to the overall success of the company.
• Understands that this is a dynamic role where responsibilities may evolve as business needs change.

Pay: From $23.00 per hour
Work Location: In person