Project Administrative Assistant - WAHA Project

Pomerleau; Toronto; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau is seeking a Project Administrative Assistant to support the WAHA Project team. You will help maintain project documentation, schedules, and coordinate resources on a major Canadian project.

The role emphasizes strong communication with team members, trade partners, consultants and clients, plus accurate document control. Ideal candidates have 2+ years of admin experience in a similar role and post-secondary education in Office or Legal Administration, with knowledge of contracts and

Qualifications

• 2+ years of administrative experience in a similar role.
• Post-secondary education in Office or Legal Administration.
• Experience with construction, estimating or knowledge of contracts preferred.
• Ability to work in a fast-paced environment with strong multitasking and prioritization.
• Solid written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Bluebeam.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients, delivering exceptional client service.
• Maintain project documentation using our internal technology systems.
• Assist with drafting contract award letters and key documentation.
• Ensure information is updated and distributed accurately.
• Maintain shop drawings, RFIs, material purchase orders, change notices, and completion documents.
• Adapt to project changes and update project presentations accordingly.
• Oversee project invoicing and transmission to Accounts Payable.
• Support office operations and day-to-day administrative tasks.

Skills

Multitasking

Communication skills

Organizational skills

Attention to detail

Microsoft Office

Bluebeam

Education

Post-secondary education in Office or Legal Administration

Tools

CMiC

Smartbid

Microsoft Office Suite

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working on the WAHA Project team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on $2 billion project, you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

What You Will Do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
• Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day‑to‑day functioning.

This Role Could Be For You If You Have

• 2+ years of administrative experience in a similar role
• Post-secondary education in Office or Legal Administration, or a combination of education and industry experience
• Experience with construction, estimating and/or knowledge of contracts is preferred
• Ability to work in a fast-paced environment using strong multitasking and prioritization skills
• Solid written and verbal communication skills
• Proven organizational skills and a keen attention to detail
• Proficiency in Microsoft Office Suite and Bluebeam
• Knowledge of Smartbid and CMiC is an asset

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.