Construction Administrative Assistant with Proposal Support

Safeline group of Companies; Vaughan; On-site; CAD 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative environment

Professional development

Meaningful work

Job summary

Safeline Group of Companies is seeking an Administrative Assistant to ensure smooth office operations and support multiple departments. The role involves creating construction proposals, reviewing purchase orders, and handling client communications.

The ideal candidate has 2-5 years in administrative work within the construction sector, familiarity with project estimation and billing practices, and strong organization and MS Office skills.

Qualifications

• 2-5 years of experience in an administrative role supporting a construction company, builder or trade.
• Experience with construction project estimation.
• Experience with client/builder relations.
• Knowledge of construction billing practices (i.e. progress draws etc.)

Responsibilities

• Create and submit construction proposals and tenders
• Agreement/ Purchase Order review, including accompanying start up/ongoing documents
• Correspondence with clients related to submitted proposals, agreements in place and retrieval of purchase orders
• Provide administrative support to the management team and other departments as needed
• Manage calendars, schedule appointments, and coordinate meetings and conferences
• Prepare and distribute correspondence, memos, and reports
• Handle incoming and outgoing mail and packages
• Maintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessible
• Answer and direct phone calls, taking messages when necessary
• Greet and assist visitors, ensuring they have a positive experience
• Assist with special projects and events as assigned

Skills

Administrative support

Construction industry knowledge

Organization

Communication

MS Office

Tools

MS Office Suite

Job description

Safeline Group of Companies is seeking an Administrative Assistant to ensure smooth office operations and support multiple departments. The role involves creating construction proposals, reviewing purchase orders, and handling client communications.

The ideal candidate has 2-5 years in administrative work within the construction sector, familiarity with project estimation and billing practices, and strong organization and MS Office skills.