Administrative Assistant

Ideal Siding; Burnaby; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible hybrid work schedule

Comprehensive benefits

Opportunities for advancement

Collaborative team environment

Job summary

Ideal Siding, located in Burnaby, is seeking a detail-oriented Administrative Assistant to support various teams at our head office. This role involves maintaining documentation, coordinating meetings, and assisting with HR tasks.

We offer a flexible hybrid work schedule, comprehensive benefits, and opportunities for personal and professional growth. Become part of a supportive team where your contributions are acknowledged and valued.

Qualifications

• 2-3 years of proven experience as an Administrative Assistant or in a similar role.
• Experience working directly with executive leadership in a professional setting.
• Comfortable with basic calendar management and meeting coordination.

Responsibilities

• Maintain and update internal spreadsheets and documentation.
• Manage shared inboxes, correspondence, and scheduling.
• Assist with job postings and candidate scheduling.

Skills

Communication

Attention to detail

Proficiency in Google Workspace

Proficiency in Microsoft Excel

Relationship-building

Job description

Benefits:

• 36-hr work week for a healthy work/life balance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About Us

Ideal Siding is the fastest-growing siding renovation company in North America, with multiple divisions across Canada and the U.S. We’re redefining the home exterior renovation industry through innovation, exceptional service, and a people-first culture. Our team is driven, professional, and passionate about helping homeowners improve their homes while building long-term trust in our brand.

About the Role

We are looking for a highly organized, detail-focused Administrative Assistant to join our team. This role provides broad administrative and project support across the head office, helping teams stay organized, responsive, and on track during busy periods.

You will support the administrative team, HR, executive leadership, and other HQ departments with a mix of scheduling, documentation, coordination, communication, and follow-up tasks. The right person is proactive, polished in communication, comfortable working with leaders, and able to jump into different priorities without losing the details.

This is a great fit for someone who enjoys variety, takes ownership of their work, and wants to grow with a fast-moving company.

Key Responsibilities

Administrative Support

• Maintain and update internal spreadsheets, shared drives, databases, trackers, and documentation.
• Manage shared inboxes, correspondence, scheduling, follow-ups, and basic calendar coordination.
• Create and update templates, forms, process documents, and internal resources.
• Help coordinate team meetings, internal events, training sessions, cross-functional projects, agendas, and meeting logistics.
• Support HQ teams with administrative tasks, project coordination, action item tracking, and deadline follow-up during busy periods.

HR and Recruiting Support

• Assist with job postings, candidate scheduling, interview coordination, recruiting communication, and follow-ups.
• Help maintain HR and recruiting trackers, onboarding materials, employee files, internal documents, and people-related admin resources.
• Support onboarding coordination and work with hiring managers and leadership to keep HR and recruiting processes organized and moving forward.

Leadership and Communication Support

• Communicate professionally with executive leadership, department leads, and internal team members.
• Provide basic administrative support to leaders, prepare simple reports, agendas, and follow-up summaries as needed.
• Handle confidential and sensitive information with professionalism and discretion.

Qualifications

• 2-3 years of proven experience as an Administrative Assistant, HR Assistant, Office Coordinator, or in a similar administrative support role.
• Experience working directly with executive leadership or senior leaders in a professional setting.
• Strong communication, follow-up, and relationship-building skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Comfortable with basic calendar management, meeting coordination, and administrative project support.
• Proficiency in Google Workspace, Microsoft Excel, and document management tools.
• A proactive attitude, strong ownership mindset, and willingness to support different teams when priorities shift.

Why Join Us

At Ideal Siding, we value reliability, teamwork, and initiative. You’ll join a collaborative, supportive team where your work makes a visible impact on our daily operations and compliance success.

• Enjoy a flexible hybrid work schedule (1–2 days per week in‑office)
• Opportunity to learn, grow, and advance your career
• Comprehensive benefits: extended health and dental care, free on‑site parking, company events
• A collaborative and supportive work environment that encourages personal and professional growth

Flexible work from home options available.