Reception / Administrative Assistant

First Onsite Property Restoration; Kelowna; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Health and dental benefits

RRSP matching

Job summary

First Onsite Property Restoration is seeking an Administrative Assistant to be the friendly face and organized force that keeps the office running smoothly. You’ll greet visitors, answer calls, set up new claims, and ensure records are accurate and ready for action.

With 1+ year of admin experience, proficiency in Microsoft Office Suite, and a detail‑oriented mindset, you’ll support payroll, coordinate vendors, manage supplies, and safeguard confidential information.

Qualifications

• Minimum 1 year of administrative or office experience, preferably in restoration or construction.
• High school diploma or equivalent; post-secondary education in administration or business an asset.
• Proficiency with Microsoft Office Suite and comfort using mobile applications.
• Strong attention to detail with excellent organization and multitasking skills.
• Basic knowledge of accounting, billing, and data entry processes.
• Excellent verbal and written communication skills.
• Proven ability to provide professional and courteous customer service.
• Ability to manage sensitive information and maintain confidentiality.

Responsibilities

• Greet visitors, answer calls, and connect people with the right information.
• Set up new claims, track data, and ensure documents and records are accurate.
• Assist with payroll, coordinate vendors, and manage supplies and shipments.
• Keep the office running smoothly through strong organization and initiative.

Skills

Customer service

Organization

Multitasking

Communication skills

Confidentiality

Education

High school diploma or equivalent

Post-secondary in administration or business (asset)

Tools

Microsoft Office Suite

Mobile applications

Data entry

Job description

Are you the kind of person who loves making order out of chaos and helping a team shine? As our Administrative Assistant, you’ll be the friendly face and organized force that keeps everything running smoothly. You’ll bring clarity to busy days, handle details before anyone else has to ask, and make a difference in the experience of every client and teammate you support.

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT

As the Administrative Assistant, you’ll be the go-to person who keeps our office moving. You’ll greet visitors with a smile, answer calls, and connect people with the right information at the right time. You’ll set up new claims, track data, and make sure documents, reports, and records are accurate and ready to go. You’ll help with payroll, coordinate vendors, and ensure supplies and shipments are exactly where they need to be. Behind every smooth-running day, your organization, dependability, and proactive mindset will shine. Your initiative and energy will keep our team focused, our clients supported, and our branch running at its best!

Qualifications

• Minimum 1 year of administrative or office experience, preferably in restoration or construction
• High school diploma or equivalent required; post-secondary education in administration or business an asset
• Proficiency with Microsoft Office Suite and comfort using mobile applications
• Strong attention to detail with excellent organization and multitasking skills
• Basic knowledge of accounting, billing, and data entry processes
• Excellent verbal and written communication skills
• Proven ability to provide professional and courteous customer service
• Ability to manage sensitive information and maintain confidentiality

Who We Are

At First Onsite, the work you do every day makes a real impact. You’ll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You’ll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we’d love to hear from you.

Benefits

• We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people.

Salary: $45000 - $55000 per year

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.