Administrative Assistant

Bombardier Transportation GmbH; Montreal (administrative region); On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Insurance plans

Retirement savings plan

Employee Assistance Program

Job summary

Bombardier is hiring an Administrative Assistant to provide confidential support to Directors at Marcel-Laurin Plant 1 in Montreal. The role requires a college diploma in office management, 3+ years of experience, and full bilingual proficiency in English and French.

You will handle complex tasks, manage agendas, produce documents and reports, and support production-related requests. The position offers a day shift in a dynamic aerospace environment with opportunities to contribute to process

Qualifications

• College Diploma in office management or equivalent.
• Minimum three years of relevant experience.
• Result oriented with the ability to work with minimal supervision.
• Fully bilingual in English and French (spoken and written).

Responsibilities

• Provide confidential administrative support to the Directors.
• Handle complex administrative tasks requiring understanding of business activities.
• Manage day-to-day activities and files; coordinate meetings, appointments, and reservations.
• Prepare letters, documents, presentations, reports and graphics using office software.
• Compile and update data for department reports (labor, KPIs, dashboards).
• Recommend process improvements; ensure files and financial documents are up to date.
• Support plant operations projects and coordinate related tasks.
• Maintain filing system and document management; filter calls and respond to information requests.
• Order office supplies and create/purchase orders with suppliers.
• Provide production line support and follow up with unionized labor in various software systems.

Education

College Diploma in office management

Bilingual English & French

Multi-tasking under pressure

Strong computer skills

Tools

Word processing

Spreadsheet

Database

Presentation software

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

Administrative Assistant

In your role, you will:

• Provide confidential administrative support to the Directors
• Accomplish complex administrative tasks, which require a thorough comprehension of the business activities and practices.
• Manage situations or solve ambiguous problems requiring a good judgment.
• Manage and follow day-to-day activities and files.
• Manage agenda & coordinate meetings, appointments, and reservations.
• Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software.
• Compile and update data for various reports on the department activities (labor, key performance indicator, dashboard, etc.).
• Recommend process improvements.
• Ensure that the files are up to date, verify and approve the current service expenses and update financial documents. See that requirements and internal guidelines are respected.
• Take responsibility for certain projects, including support for plant operations
• See to the filing system and document management.
• Filter incoming calls and follow up on various information requests pertaining to the department.
• Order various office supplies related to the teams
• Create and follow-uup purchase orders for various suppliers
• Provide support for various requests related to the production line
• Prepare and follow-up unionized labors in various software systems

How to thrive in this role?

As our ideal candidate,

• Youhave a college Diploma in office management or the equivalent.
• Youhave minimum three (3) years of relevant experience.
• You are result orientated and able to work with minimum supervision.
• You are able to work well under pressure and able to multi-task in a fast-paced while keeping a positive and proactive attitude.
• You have extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software.
• You are fully bilingual, English and French, spoken and written.

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Administrative Assistant

Primary Location Marcel-Laurin Plant 1

OrganizationAerospace Canada

Shift Day job

Employee Status Regular

Requisition 15440 Administrative Assistant