Senior Administrative Assistant

Bombardier; Dorval; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Insurance plans (Dental, medical, life

Retirement savings plan

Employee Assistance Program

Tele Health Program

Job summary

Bombardier is hiring a Senior Administrative Assistant to support the Aerospace Canada unit. The role involves preparing documentation for orders, onboarding staff, managing communications, and coordinating travel.

You will work closely with senior management and multiple departments to keep operations running smoothly. The ideal candidate holds a Bachelor’s degree in Administration or a related field, has 10+ years of experience, and is ready to travel up to 70%.

Qualifications

• Bachelor's degree or equivalent experience in Administration or related field.
• 10+ years of experience preferred.
• Willingness to travel up to 70%.
• Strong manufacturing and production knowledge preferred.
• Fluent in English; French ability welcomed.

Responsibilities

• Prepare documentation for purchase orders via Ariba.
• Onboard new employees (forms, IT equipment).
• Answer calls and schedule travel arrangements.
• Maintain daily activities and organize incoming information.
• Schedule meetings and prepare materials.

Skills

Strong communication

Analytical skills

Multitasking

Professional business etiquette

Independence

Education

Bachelor's degree in Administration or related field

Tools

MS PowerPoint

Excel

Word

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

Why join us?

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

Bombardier’s Benefits Program

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Competitive base salary
• Retirement savings plan
• Employee Assistance Program
• Tele Health Program

What are your contributions to the team?

• Prepare the required documentation for purchase orders through Ariba
• Onboarding of new employees (hire forms, order of IT equipment, etc)
• Answer and return phone calls and book travel arrangements.
• Manage daily activities and determine important matters regarding the incoming information.
• Schedule meetings and prepare necessary material.
• On behalf of the Director and Leaders as appropriate, communicate with senior management and other organizations.
• Prepare and consolidate expense reports, other financial documents and prepare all types of documents (correspondence, reports, memos, etc.) in the required styles and formats.
• Update organizational charts.
• Manage / distribute incoming / outgoing mail.
• Write internal and external correspondence in both French and English.
• Be responsible for activities related to the consolidation and preparation of departmental budgets and for any other special projects.

How to thrive in this role?

• You hold a Bachelor's degree in Administration, Industrial Engineering, Operations management or equivalent experience.
• You have a minimum of ten (10) years experience.
• You must be ready to travel up to 70% of the time.
• You have strong manufacturing and production knowledge and experience.
• You have experience working with sub-tiers.
• You are extremely independent and able to work with new supplier with minimal information.
• You have experience in project planning and coordination involving several sectors.
• Your computer skills in MS Power point, Excel and Word are expert level.
• You are able to work on multiple tasks simultaneously and prioritize.
• You have a strong sense of ethics and are customer focused.
• You have good analytical, planning, problem solving and interpersonal skills.
• You have operational and financial management knowledge (asset).
• You understand the business relationship & dynamics between the Supplier and Bombardier.
• You have strong communication skills and good knowledge of BA system.
• You are fluent in English (spoken and written).

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Senior Administrative Assistant

Primary Location Administrative Centre (CA)

Organization Aerospace Canada

Shift

Employee Status Regular

Requisition 14760 Senior Administrative Assistant