Administrative Assistant

The Atlas Hotel; Regina; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Free parking

Daily crew lunches

Health benefits

Staff events

Job summary

The Atlas Hotel in Regina is seeking an Administrative Assistant to support our Human Resources department with day-to-day administration that keeps the Crew experience running smoothly.

You will handle HR systems, support HRIS inquiries, and coordinate IT access for new hires and departures, while maintaining safety records and staff resources. This role offers variety, growth, and exposure to nearly every HR facet.

Qualifications

• Proven experience as an office administrator or office assistant.
• Outstanding communication and interpersonal abilities.
• Excellent organizational skills.
• Excellent knowledge of MS Office.
• HR administrative experience is an asset but not required.

Responsibilities

• Administer HR systems (UKG & BambooHR) by processing employee lifecycle transactions, maintaining system workflows, reports, and employee data.
• Provide first-level HRIS support by troubleshooting issues, creating support cases, maintaining alerts, and assisting with HR system-related inquiries.
• Coordinate IT access, system permissions, and equipment setup for new hires and departing Crew members.
• Maintain health and safety records, incident documentation, inspection records, and training registrations for required safety programs.
• Manage Crew uniforms, name tags, inventory, and other employee resources.
• Maintain HR records, calendars, budgets, reports, departmental documentation, and internal Crew communications.
• Provide administrative support for recruitment, interviews, employee departures, HR projects, and departmental initiatives.
• Assist with execution of Crew engagement activities, events, and other administrative duties as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

Tools

MS Office

Job description

Are you an organized people-person who loves keeping things running behind the scenes? Imagine starting each day knowing you're helping create an amazing experience - not just for guests, but for the incredible Crew who are responsible for making it all happen.

We're looking for an Administrative Assistant to support our Human Resources department with the day-to-day administration that keeps our Crew experience running smoothly. If you're detail-oriented, tech-savvy, love checking things off your to-do list, and enjoy working with people, this could be the perfect opportunity for you.

As Regina's favourite independent hotel, The Atlas believes our people are our greatest asset. This role offers plenty of variety, opportunities to learn, and exposure to nearly every aspect of Human Resources.

Your responsibilities would include:

• Administer HR systems (UKG & BambooHR) by processing employee lifecycle transactions, maintaining system workflows, reports, and employee data.
• Provide first-level HRIS support by troubleshooting issues, creating support cases, maintaining alerts, and assisting with HR system-related inquiries.
• Coordinate IT access, system permissions, and equipment setup for new hires and departing Crew members.
• Maintain health and safety records, incident documentation, inspection records, and training registrations for required safety programs.
• Manage Crew uniforms, name tags, inventory, and other employee resources.
• Maintain HR records, calendars, budgets, reports, departmental documentation, and internal Crew communications.
• Provide administrative support for recruitment, interviews, employee departures, HR projects, and departmental initiatives.
• Assist with execution of Crew engagement activities, events, and other administrative duties as assigned.

Qualifications:

• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational skills.
• Excellent knowledge of MS Office
• Previous experience in an HR administrative role is an asset but not required.

About Us:

As an independent, locally-owned establishment, we invest in our hotel, foster an exceptional Crew, and strive for unparalleled guest experiences. Our Core Values - Above & Beyond, Fastidiousness, Got This, Unconventional, and Neighbourly - steer us toward service excellence. Our offerings include free parking, daily Crew lunches, health benefits, engaging staff events, and other fantastic perks.